Executive Assistant to the Founder & CEO

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: TYPE OF WORK

Full Time

: SALARY

$5-$25+ per hour based on experience

: HOURS PER WEEK

40

: DATE UPDATED

Aug 3, 2026

JOB OVERVIEW

Executive Assistant to the Founder & CEO

Institute of Ancestral Medicine™ & Anuuma's Garden™

Remote | Full-Time

Help Build the Future of Healthcare.

The Institute of Ancestral Medicine™ and Anuuma's Garden™ exist to restore one of humanity's oldest ancestral and clinical traditions while helping women reclaim their health naturally and helping women of color in healthcare build practices that create more health, more freedom, more impact, and more wealth.

We're not building another online business.

We're building an institution.

To do that, we're looking for an exceptional Executive Assistant who thrives in complexity, thinks several steps ahead, and wants to grow into a high-level operator over the coming years.

If your dream is simply to manage calendars, this isn't the role.

If your dream is to help build a mission-driven company with world-class systems, keep reading.

The Opportunity

You'll work directly with the Founder & CEO across two rapidly growing companies.

Your mission isn't to "assist."

Your mission is to increase the CEO's capacity by protecting her time, reducing decision fatigue, creating operational clarity, and ensuring the company continues moving forward without unnecessary founder involvement.

Every hour you save creates more capacity for education, innovation, leadership, and impact.

You should genuinely enjoy bringing order to complexity.

About the CEO

The CEO is a visionary, educator, entrepreneur, homeschooling mother of four, and founder of two companies with one mission:

To break generational curses, eradicate generational diseases, and build generational wealth.

She moves quickly.

She thinks strategically.

She has a constant flow of ideas.

Your role is to help transform vision into execution.

Who We're Looking For:

We're looking for someone who naturally asks:

"How can I solve this before it reaches the CEO?"

You're resourceful.

Calm under pressure.

Exceptionally organized.

You don't wait to be told what to do.

You anticipate needs.

You build systems.

You improve processes.

You love checklists.

You notice details others overlook.

You're comfortable making thoughtful decisions without constant direction.

You aren't intimidated by responsibility.

You enjoy it.

What You'll Own:

Executive Support

Inbox management across multiple accounts
Calendar management and scheduling
Travel planning and logistics
Personal and business coordination
Meeting preparation and follow-up
Protecting the CEO's time and attention
Operational Excellence

Project management
SOP documentation
Workflow optimization
Cross-team coordination
Task prioritization
Follow-up and accountability
Building simple, scalable systems
Business Operations

Customer onboarding
Client communication
Shopify administration
Research
Vendor communication
Gift fulfillment
Event coordination
Launch support
Strategic Support

You'll frequently help answer questions like:

What's falling through the cracks?
What should happen next?
What's missing?
Where can we simplify?
How can we automate this?
You won't just execute tasks.

You'll help improve HOW the company operates.

Success in This Role Looks Like...

After 12 months...

The CEO spends dramatically less time managing operations.

Projects move forward without constant follow-up.

Nothing important gets dropped.

The business becomes increasingly systematized.

The entire team experiences greater clarity.

The CEO has significantly more time to teach, create, and lead.

This Role Is NOT For You If...

You need detailed instructions for every task.
You wait for permission before solving problems.
You dislike ambiguity.
You become overwhelmed by changing priorities.
You prefer repetitive administrative work over building systems.
This Role IS For You If...

You love creating order.

You enjoy solving problems.

You naturally think ahead.

You find satisfaction in making other people more effective.

You believe meaningful work matters.

You want to grow into an operations leadership role over time.

Skills & Experience

Required

2+ years supporting founders or executives
Outstanding written and verbal communication
Exceptional organization
Excellent judgment
Strong project management
Ability to prioritize independently
High emotional intelligence
Excellent follow-through
The secret word is tigernut.
Tech savvy
Comfortable learning new software quickly
Preferred

Airtable
Shopify
Google Workspace
Basecamp
ActiveCampaign or Klaviyo
SOP documentation
Process improvement
Event coordination
How We Work

We're an asynchronous company.

We prioritize thoughtful communication over unnecessary meetings.

Most communication happens through:

Loom
Basecamp
Google Workspace
Checklists
SOPs
We believe clear systems create freedom.

Our Core Values:

Work From the Future™

Build today what will continue creating value tomorrow.

Mastery Over Mediocrity™

We pursue excellence through continual improvement.

Small improvements compound.

Celebrate Every Milestone™

Progress deserves recognition.

We intentionally celebrate wins as we build something meaningful.

Compensation & Growth

This role begins with a structured onboarding period.

Our goal is a long-term partnership.

As the companies grow, so will your responsibilities, leadership opportunities, and compensation.

We reward ownership, initiative, and measurable impact.

To Apply:

Please submit your application through the link below.

Applications submitted outside this process will not be reviewed.

Application Link:

----------

Final Question

Along with your application, please answer this:

Imagine the CEO sends you a Loom at 7:30 a.m. with ten ideas, three urgent requests, two personal errands, and one major launch deadline. Walk us through exactly how you would organize the day, determine priorities, communicate with the team, and ensure nothing falls through the cracks.

We're less interested in the "right" answer than in how you think.

To apply, please fill out the full application here - ----------

We will not accept applications that are submitted outside of the link posted above.

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance
Application Question(s):

What experience do you have in building systems, automations, or funnels?
Experience:

Personal assistant: 2 years (Preferred)
Customer service: 1 year (Required)
Work Location: Remote

SKILL REQUIREMENT

Marketing Automation Customer Support Management Operation Management

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Executive Assistant to the Founder & CEO

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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