High-Level Executive Assistant to Busy CEO of 2 companies + Mother of 4

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: TYPE OF WORK

Full Time

: SALARY

$5-25 per hour

: HOURS PER WEEK

40

: DATE UPDATED

Aug 3, 2026

JOB OVERVIEW

Ready to grow with and support an intentional and busy CEO to make a positive change in the world? Are you a highly organized, problem-solving, ambitious human who wants to be challenged and grow with a company that is helping make an impact? If so, read on!

In order to be fully considered for the position, please read the entire post!

Summary: Directly support a busy CEO and Visionary (and homeschooling mother of 4) with two successful, rapidly growing businesses. Both companies focus on Holistic Women's Health and Herbal Medicine, so you have to be comfortable with talking about and working in a space that talks about women's bodies and reproductive health.

Our mission: We are dedicated to helping women heal naturally through herbal medicine and holistic education.

We are dedicated to closing the gap of medical disparities for WOC.

Working Hours: M-F 8 AM-4 PM Pacific Standard Time

Holidays: US Holidays

* This is a fast-paced, extremely detail-oriented, and high-pressure role. Expect to get multiple messages per day fro ---------- , many of which include tasks that must be done that day. You'll handle my business and personal details, including travel, scheduling, and coordination with my team.

* I'm looking for someone with extreme attention to detail who enjoys communicating with customers, negotiating deals, finding the best travel arrangements, and is fun to work with. If you're looking for a slower role with predictable 9-5 hours, this is NOT the role for you.

* If you have extensive experience managing an executive or business owner’s calendar, travel, and personal affairs, this position will be very challenging and extremely rewarding.

* This starts off as a part-time role during training, starting between 10-20 hours per week. Based on how well we work together, this will increase to full-time after our initial training and discovery period. We communicate via email, chat, and phone.

* This is a remote position, so you can work from anywhere. However, we prefer that you work during USA business hours of 8 AM - 4 PM PST.

I believe in growing together and rewarding incredible work. I'd love an integrator for my visionary brain. Finding an assistant who won't ask me things that can be googled, and who thoroughly enjoys the work that they do would be a dream match. If that is you, please apply!

I want someone who will take the initiative to find the answer before asking me to find it for them.

To apply, please fill out the full application here - ----------

We will not accept applications that are submitted outside of the link posted above.

Tasks & Responsibilities:

* Email Management (Multiple Inboxes)

* Sales and Customer Onboarding

* Systems Build & Management

* Calendar Management

* Customer Service

* Project Management

* Research

* Drafting & Scheduling Emails

* Organizing Social Content

* Shopify Administration

* Gift Fulfillment for clients

* Travel Arrangement

* Handle Operational Tasks

* Automate and Create Efficiencies in Business Processes

* The secret word is tigernut.

Knowledge & Skills:

*Fluent in English (Writing and Speaking)

*Impeccable Organization Skills

*Strong Project & Event Management

*Graphic Design Experience is a bonus!

*Ability to Prioritize Various Opportunities and Obligations

*Great Time-Management Skills and ability to streamline toward efficiency

*Excellent Attention to Detail

*Solutions-based mindset with the ability to identify upcoming roadblocks

*Ability to handle external communications in English

*Eager to tackle new projects and ideas

*Experience with cross-cultural communication

*Excellent Interpersonal Skills

Requirements:

*At least 2 years as a Virtual or In-person Executive Assistant or similar position

*Great Communication Skills

*Great Problem-Solving Abilities

*Extremely organized with great attention to detail

*Honest and Trustworthy

*Tech-Savvy

Must-have Tools:

*Strong, Reliable Internet

*Computer and Email Access

*Access to use Lastpass, Google Workspace, Gmail, Airtable & Shopify

*Ability to follow instructions

*Ability to anticipate needs and take aligned action quickly

To apply, please fill out the full application here - ----------

We will not accept applications that are submitted outside of the link posted above.

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance
Application Question(s):

What experience do you have in building systems, automations, or funnels?
Experience:

Personal assistant: 2 years (Preferred)
Customer service: 1 year (Required)
Work Location: Remote

SKILL REQUIREMENT

Email Support Operation Management Customer Relationship Management

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High-Level Executive Assistant to Busy CEO of 2 companies + Mother of 4

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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