Full-Time Administrative Assistant (Remote)

Position Overview

We are seeking a highly organized, dependable, and experienced Full-Time Administrative Assistant to support our day-to-day operations. This is a fast-paced remote position requiring excellent communication skills, strong attention to detail, and confidence using CRM systems and administrative tools.

As an Administrative Assistant, you will play a vital role in managing client files, maintaining accurate records, coordinating with internal teams, and ensuring that daily administrative processes run efficiently. This is a long-term career opportunity for individuals who thrive in structured environments and take ownership of their work.

Key Responsibilities

As a Full-Time Administrative Assistant, you will:

* Contact clients to provide updates, request information, and assist with inquiries.
* Manage client files from initial intake through completion while ensuring accuracy and completeness.
* Maintain and update client records using CRM platforms such as GoHighLevel (GHL), ---------- , or similar systems.
* Prepare, organize, and review documents, forms, and administrative records.
* Send professional emails and follow-ups to clients, colleges, and internal departments.
* Coordinate with the Sales, Administration, and Support teams to ensure smooth workflow.
* Maintain accurate notes, statuses, and documentation within company systems.
* Follow Standard Operating Procedures (SOPs) and internal processes consistently.
* Identify potential issues early and communicate them promptly to management.
* Complete assigned administrative tasks efficiently while meeting daily deadlines.

Qualifications & Requirements

Applicants should possess:

* Previous experience as an Administrative Assistant, Virtual Assistant, Executive Assistant, Customer Service Representative, or in a related administrative role.
* Strong verbal and written English communication skills.
* Confidence communicating with clients over the phone.
* Experience using CRM platforms such as GoHighLevel (GHL), ---------- , or similar systems.
* Excellent organizational, multitasking, and time management skills.
* High attention to detail and accuracy when handling client records and documentation.
* Ability to work independently with minimal supervision.
* Strong problem-solving skills and a proactive mindset.
* Commitment to a long-term, full-time remote position.

Technical Requirements

Applicants must have:

* A reliable computer or laptop capable of handling daily administrative work.
* Stable high-speed internet connection.
* Backup internet (mobile hotspot or secondary internet provider).
* Backup power source (generator, power station, UPS, or equivalent).
* A quiet and professional home workspace.
* Willingness to demonstrate internet speed, backup internet, and backup power setup during the interview process.

Work Schedule

* Full-Time Remote Position
* Schedule:
3:00 AM – 3:00 PM (Manila Time)
12:00 PM – 12:00 AM (Vancouver Time)
* Long-term employment only.

Applicants must be able to consistently work this schedule.

Skills & Competencies

The ideal candidate demonstrates:

* Excellent organizational and administrative skills.
* Strong written and verbal communication.
* Confidence using CRM systems and office applications.
* Professionalism, reliability, and accountability.
* Ability to prioritize multiple tasks in a fast-paced environment.
* Strong attention to detail and document accuracy.
* Ability to follow structured systems and company procedures.
* Positive attitude, initiative, and willingness to learn.

Salary & Benefits

Salary is based on experience, communication skills, and technical qualifications.

USD $700–$800/month – Junior Administrative Assistant with strong English and administrative skills.
USD $1000–$1,500/month – Experienced Administrative Assistant with advanced CRM knowledge and proven administrative experience.

Additional benefits include:

* Performance-based salary increases.
* Opportunities for promotion to Senior Administrative Assistant or Administrative Manager.
* Ongoing training and professional development.
* 100% remote work environment.
* Long-term career growth.

Why Join Us?

We offer more than just a remote position—we provide a long-term career opportunity in a structured and supportive environment where dedication and performance are recognized.

Benefits include:

* Long-term career stability.
* A collaborative and supportive remote work environment.
* Clear systems and structured workflows.
* Career advancement opportunities.
* Performance recognition and professional growth.

How to Apply

Interested applicants should send the following to: ----------

* Updated Resume or CV.
* A brief summary of your administrative experience.
* A list of CRM platforms and administrative tools you have used.
* A short audio or video introduction highlighting your communication skills and experience.
* Confirmation that you are available to work the required 3:00 AM – 3:00 PM (Manila Time) schedule.
* Screenshot of your internet speed test.
* Details of your backup internet connection.
* Description or photos of your backup power source.

Applications that do not include the required information may not be considered.

Note: Only shortlisted applicants who meet the qualifications will be contacted for the next stage of the recruitment process.