Inventory Coordinator

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TYPE OF WORK

Any

SALARY

$5/hour

HOURS PER WEEK

40

DATE UPDATED

Aug 2, 2026

JOB OVERVIEW

Inventory & Purchasing Coordinator (Virtual Assistant)

About Us

The New England Trading Company is a fast-growing U.S. ecommerce retailer based in Wells, Maine. For more than 15 years, we've been designing and selling premium coastal home décor to customers across the United States through our website, Amazon, Faire, and other online marketplaces.

Our flagship product, Wicked Good Doormats®, is handwoven in Maine by talented local artisans and has earned thousands of five-star reviews from customers who value quality craftsmanship.

We're a small, close-knit team that believes in doing the right thing, treating people with respect, continually improving, and delivering an exceptional customer experience. We invest in our tea ---------- mbers, encourage growth, and are looking for people who want to build a long-term career with us—not just another remote job.

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About the Position

We are seeking a highly organized, detail-oriented Virtual Assistant to take ownership of inventory accuracy across our business. This role is critical to ensuring our inventory systems remain accurate, purchase orders are tracked from start to finish, and our team has the information they need to make informed decisions.

If you enjoy spreadsheets, solving problems, staying organized, and making sure every detail is correct, we'd love to hear from you.

Purchase Order & Inventory Management

* Receive incoming products into our inventory systems accurately and promptly.
* Track the status of all purchase orders from placement through receipt.
* Ensure inventory records remain accurate across all systems.
* Identify discrepancies and work with tea ---------- mbers to resolve inventory issues.

Inventory Reporting

* Generate and distribute inventory, production, and purchasing reports.
* Update inventory following physical inventory counts and adjustments.
* Monitor inventory levels and identify items that require attention.

Marketing & Marketplace Coordination

* Ensure sufficient inventory is available to support upcoming marketing campaigns.
* Verify inventory accuracy across all sales channels and marketplaces.
* Coordinate with tea ---------- mbers to prevent inventory shortages and overselling.

Continuous Improvement

Once fully trained, you will also:

* Develop new inventory reports using Google Sheets and our inventory systems.
* Improve reporting processes to help management make better business decisions.
* Identify recurring inventory issues and recommend process improvements.

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## The Ideal Candidate

You are:

* Exceptionally organized and highly detail-oriented.
* Extremely efficient and able to manage multiple priorities.
* Comfortable working with large amounts of data.
* Highly proficient with spreadsheets.
* A quick learner who enjoys mastering new software.
* Confident identifying errors and investigating their root cause.
* Comfortable communicating with multiple departments to ensure projects stay on track.
* Someone who takes ownership rather than waiting for others to identify problems.

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Preferred Experience

Experience with the following is strongly preferred:

* Google Sheets
* Shopify
* Amazon Seller Central
* Faire Wholesale
* Slack
* Inventory management systems

Experience with Meta reporting is a plus but is not required.

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Schedule

This is a full-time remote position.

**Working Hours**
Monday through Friday
8:00 AM – 4:00 PM Eastern Time (U.S.)

You must be available during these hours each workday.

Because this position supports our business in real time throughout the day, we require your full attention during your scheduled working hours. You may not work for another employer, client, or freelance business during your scheduled shift with us.

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What We Offer

* Paid vacation
* Paid time off
* Long-term, stable employment
* Opportunities for advancement as our company continues to grow

If you are someone who loves organization, enjoys making systems run smoothly, and takes pride in accuracy, we'd love to meet you.

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Before You Apply

We receive many applications and only interview candidates who carefully follow instructions.

Step 1

At the very top of your application, type this phrase exactly:

**Inventory is Everything**

Applications that do not include this phrase will not be considered.

Step 2

Please answer the following questions.

1. You receive 200 units on a purchase order, but the purchase order shows only 180 units. What would you do?

2. Tell us about a time you found an error in a spreadsheet or inventory system. How did you discover it, and what did you do?

3. On a scale of 1–10, how would you rate your Google Sheets skills? Please describe one advanced spreadsheet function, dashboard, or report you have created.

4. Which of these systems have you used professionally?

* Shopify
* Amazon Seller Central
* Faire
* Google Sheets
* Slack
* Inventory Management Software (please specify)

5. Describe your ideal work environment in three sentences or less.

6. What interests you most about this position?

7. What is one thing you noticed about this job posting that tells you what kind of company we are?

We look forward to hearing from you!

SKILL REQUIREMENT
Shopify Google Sheets Organization
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