Hypertrophy Headquarters

: Bookkeeper / Finance Tracker for US Online Coaching Business (Part-Time, Long-Term)

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: TYPE OF WORK

Any

: SALARY

500-700/month

: HOURS PER WEEK

20

: DATE UPDATED

Aug 1, 2026

JOB OVERVIEW

Role Overview:

The outcome this role exists to produce: consistent, accurate financial reporting the CEO never has to think about.

You will own the financial tracking function of the company - payments, commissions, expenses - and deliver it as a clean, reliable weekly picture of the business. You'll develop the tools and systems (sheets, dashboards, processes) that surface critical financial information on demand, and support budget planning as we scale.

Success in this role looks like: the CEO gets hours back every week, every number is trusted, nothing slips through, and financial questions get answered in minutes instead of days.

About Ascend:

Our mission: We help turn great fitness coaches into great business owners and achieve their personal, professional, and financial goals. We're a US-based coaching company at a ~$600K/year run rate, growing to $100K/month over the next 12 months — and we're building the back-office team to support that growth.

This role is the financial foundation of that plan. You won't just enter numbers. You'll own our entire finance tracking department and report directly to me (the CEO) every week. As we scale, you scale with us.

Our Core Values — Read These Before Applying

Aligned — We move as one. Same goals, same standards, zero friction.
Process-Driven — Every activity becomes a process, so results are replicable every single time.
Ownership — We don't do tasks, we own roles. The outcome is ours to own, no matter what.
Outcome-Driven — Results, not activity. If we don't know how, we find out and act.
Accountable — We hold ourselves, each other, and our clients to the high standards we set.
Inspirational — We are the people our clients want to model and become

Objectives:

Deliver the weekly financial report to the CEO on time, every week, in a consistent format: new cash collected, backend/recurring collected, upsell cash, failed/late payments, commissions due, and expenses vs. budget

Track and reconcile all incoming payments (Stripe, Whop, wires, payment plans) against the client roster, accurate to the dollar

Track backend/recurring revenue vs. new cash collected each month and report the split clearly

Calculate all sales rep commissions correctly, with clean attribution of which rep sourced and closed each deal

Track, categorize, and reconcile all business expenses (Amex, contractors, software)

Keep QuickBooks and the master finance sheets clean, current, and audit-ready at all times

Flag failed payments, late payments, and discrepancies proactively — before the CEO or a rep notices

Run the weekly finance meeting with the CEO: present the numbers, answer questions, surface risks

Develop and improve the tools, dashboards, and tracking systems that make financial information available on demand

Document every finance process so the function runs on written process, not memory

Support budget planning: help leadership forecast expenses, plan spend, and make growth decisions from real numbers
Answer any financial question from the CEO same-day, with data

Maintain confidentiality and clean financial controls as the business scales toward $5M/year

Speed of answers: Any financial question from the CEO answered same-day with data, not estimates.

Requirements:

2+ years bookkeeping experience, ideally for a US-based online business
Strong Google Sheets and Excel skills (formulas, pivot tables, clean formatting)
QuickBooks experience
Familiar with Stripe or similar payment processors (payouts, refunds, failed payments, payment plans)
Fluent written and spoken English — you'll present to me weekly on video
Extremely detail-oriented. If a number is off by $1, you notice and chase it down
Reliable internet and availability to overlap with US Pacific time for the weekly meeting

Career Path

This starts part-time (~15–20 hrs/week). As we scale, it becomes a full-time Finance Manager role — owning payroll, commission systems for a growing sales team, and financial reporting. We promote from within, and pay raises are tied to the company hitting revenue milestones. When we win, you win.

Hours & Pay:

Part-time to start (~15–20 hrs/week), with room to grow into full-time as we scale
$ ---------- /month depending on experience
Long-term role — I want someone who owns this for years, not months

How to Apply

Reply with answers to ALL of the following:

1. Your bookkeeping experience — specific tools and businesses you've worked with
2. One example of a time you caught an error someone else missed
3. Why do you want to work for a growing company instead of an established one?
4. What are your personal and financial goals for the next 3 years?
5. Which matters more to you: doing your tasks correctly, or the business owner never having to worry about money tracking again? Explain your answer.
6. Pick the ONE core value above that describes you most, and give a specific example from a past job that proves it.

7. Start your message with the word "LEDGER" so I know you read this entire post

Applications that skip questions or send copy-paste templates will not get a response.

SKILL REQUIREMENT

Quickbooks Bookkeeping Microsoft Excel

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Hypertrophy Headquarters

: Bookkeeper / Finance Tracker for US Online Coaching Business (Part-Time, Long-Term)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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