Executive Assistant to CEO/Business Owner – Full-Time

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: TYPE OF WORK

Any

: SALARY

TBD

: HOURS PER WEEK

40

: DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

?? IMPORTANT REQUIREMENT

Do not apply if you do not have direct experience working with business owners, CEOs, or senior executives of multi-million-dollar companies.

This is a strict requirement for the position. We are specifically looking for someone who has already worked directly under a business owner, CEO, or executive and understands the level of professionalism, discretion, organization, and initiative required in this role.

Applications without this specific experience will not be considered.

**Location:** Remote
**Employment Type:** Full-Time
**Experience Level:** Experienced Executive Assistant

We are looking for a **high-level Executive Assistant** who has experience working **directly with business owners, CEOs, or executives of multi-million-dollar companies**.

This is not a basic administrative role. We are looking for someone who can operate independently, stay several steps ahead, and help keep the business owner organized, efficient, and focused on high-value priorities.

### What You'll Be Responsible For

* Manage and maintain the CEO/Owner's **calendar, appointments, and daily schedule**
* Keep the **CRM accurate, organized, and up to date**
* Maintain and prioritize the Owner's **to-do list and follow-ups**
* Manage and organize **emails**, ensuring important messages are addressed promptly
* Track client and prospect follow-ups, including knowing **when to re-engage past and inactive clients**
* Maintain organized records, notes, and important business information
* Follow up with clients, prospects, vendors, and other contacts as needed
* Help coordinate meetings, appointments, and other business activities
* Assist with administrative and operational tasks across the business
* Prepare reports, spreadsheets, documents, and other materials when needed
* If experienced, assist with **basic bookkeeping, invoicing, or financial administration**
* Act as a **professional receptionist/phone representative** when needed
* Answer and route calls professionally and confidently
* Take initiative and identify tasks that need attention before being asked

### We're Looking For Someone Who Is:

* Experienced working **directly under a CEO, Owner, President, or high-level executive**
* Ideally has experience supporting executives in a **multi-million-dollar company**
* Highly organized and extremely detail-oriented
* Excellent at managing multiple priorities
* Proactive—you don't wait to be told what to do
* Strong in written and verbal English
* **Excellent on the phone** and comfortable speaking with clients professionally
* Trustworthy and able to handle confidential business information
* Tech-savvy and comfortable learning new software
* Strong with CRM systems, email platforms, calendars, and productivity toolst**

### Experience With Any of the Following Is a Plus:

* CRM management
* Client re-engagement/follow-up campaigns
* Bookkeeping or invoicing
* QuickBooks or similar accounting software
* Google Workspace / Microsoft Office
* Calendar and email management
* Sales or customer service
* Phone/receptionist responsibilities
* Project or operations management
* Reporting and spreadsheet management

### Important

**Please do not apply if your experience is limited to basic virtual assistant or data-entry work.**

We are specifically looking for someone who has **supported a business owner or senior executive directly** and understands the level of organization, discretion, initiative, and professionalism required in an Executive Assistant role.

### How to Apply

Please send:

1. Your updated resume
2. A brief summary of your experience working directly with a **CEO, Owner, or Executive**
3. The size/type of company you supported and your main responsibilities
4. The CRM and other software you have experience using
5. Your experience handling phone calls or serving as a receptionist
6. Your expected monthly salary/rate
7. Your availability to work full-time

**We are looking for a long-term team member who can grow with the company and become a trusted right hand to the Owner.**

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Executive Assistant to CEO/Business Owner – Full-Time

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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