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TYPE OF WORK
Full Time
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SALARY
500 per month
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HOURS PER WEEK
40
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DATE UPDATED
Sep 3, 2026
Here is a warmer, more inviting version of the job description. It keeps all of your technical requirements and platform specifics (including QuickBooks and Odoo) but frames them with a welcoming, collaborative tone.
Job Description: Virtual Bookkeeper (QuickBooks & Odoo Specialist)
Role Overview
Hi there! We are looking for a tech-savvy, detail-oriented Virtual Bookkeeper to join our team and help keep our financial world spinning smoothly. If you love the puzzle of balancing a ledger, get excited about sleek software integrations, and want a remote role where your autonomy is trusted, we would love to meet you.
This is a 100% remote position that requires a high degree of independence, absolute discretion, and strong numerical accuracy. You’ll be the champion of our daily financial tracking, ensuring our digital books are immaculate, reconciled, and completely audit-ready.
What You’ll Do Day-to-Day
Cloud Accounting & System Reconciliations
Manage Our Digital Ledgers: Take ownership of day-to-day accounting tasks within QuickBooks Online and Odoo, ensuring every income and expense transaction is accurately categorized.
Keep Sales Data in Sync: Monitor and reconcile data originating from our physical and mobile POS systems, ensuring everything maps perfectly to our backend accounts.
Handle Invoices & Bills (A/R & A/P): Manage our accounts payable (vendor invoices and bill payments) and accounts receivable (generating client invoices, tracking collections, and keeping up with friendly payment reminders).
Smooth Reconciliations: Run weekly and monthly reconciliations for our bank accounts, credit cards, and digital payment gateways (Stripe, Square, PayPal).
Receipt & Document Management: Maintain a flawless, paperless digital trail by linking receipts and invoices directly to transactions so nothing ever gets lost.
Financial Reporting & Peace of Mind
Deliver Clear Insights: Prepare monthly financial statements—including Profit & Loss, Balance Sheets, and Cash Flow reports—so we always know exactly where we stand.
Streamline Payroll: Process scheduled payroll, manage contractor payments, and ensure we have all proper tax withholding paperwork (W-9s/1099s) securely on file.
Tax Prep Collaboration: Maintain organized, clean books throughout the year and coordinate directly with our CPA for hassle-free quarterly and year-end tax filings.
What You Bring to the Table
Your Technical Toolkit
Dual Platform Expertise: You have 2+ years of hands-on experience with cloud accounting platforms. Fluency in both QuickBooks Online and Odoo (Accounting/Invoicing modules) is a must for this role.
POS & Payment Integrations: You understand how modern POS hardware, mobile payment systems, and merchant accounts feed into backend ERP software, and you know how to troubleshoot sync errors.
Spreadsheet Superpowers: You are highly proficient in Google Sheets and Microsoft Excel (especially data formatting, formulas, and importing/exporting large CSV datasets).
Remote Collaboration: You are comfortable using digital communication and file-sharing tools like Slack, Zoom, and Google Drive to stay connected asynchronously.
Your Professional Background & Traits
Proven Remote Track Record: You have successful experience working as a virtual bookkeeper, remote accountant, or independent financial freelancer. You thrive without micromanagement.
A Data Security Mindset: You treat sensitive financial information with the utmost care, practicing excellent data privacy habits (like using secure Wi-Fi and password managers).
Clear Communication: You have strong financial literacy but can explain numbers and metrics simply and clearly to the rest of the team.
Excellent Time Management: You know how to prioritize firm accounting deadlines (like payroll runs and month-end close) while managing your own daily schedule.
You'll Be a Perfect Fit If You Are:
Eagle-Eyed: You naturally catch the double-billed invoices, the mismatched POS batch payouts, and the missing receipts before anyone else does.
A Proactive Problem Solver: You don’t just spot a sync error or a discrepancy; you enjoy investigating it, tracking down the missing transaction, and presenting the fix.
Tech-Forward: You embrace software updates and love finding ways to optimize, automate, or streamline repetitive data entry tasks.
