Maintenance Coordinator Virtual Assistant (Philippines-based VAs only)

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: TYPE OF WORK

Full Time

: SALARY

$560 BI-WEEKLY

: HOURS PER WEEK

40

: DATE UPDATED

Aug 6, 2026

JOB OVERVIEW

Location: Remote (Philippines-based VAs only)

# Maintenance Coordinator Virtual Assistant (Remote – Philippines)

**Full-Time | Long-Term | Remote**

Smartland is looking for an experienced **Maintenance Coordinator Virtual Assistant** to support our property management team. This is not an entry-level position. We need someone who can confidently coordinate maintenance requests, dispatch technicians, manage a high volume of work orders, and keep our CRM and spreadsheets accurate and up to date.

If you're highly organized, thrive in a fast-paced environment, and have previous property management or maintenance coordination experience, we'd love to hear from you.

## Responsibilities

* Coordinate maintenance requests from residents and property managers.
* Dispatch technicians and vendors efficiently.
* Schedule repairs and follow up to ensure timely completion.
* Track work orders and update their status.
* Maintain accurate records in the CRM.
* Manage and update spreadsheets used for maintenance tracking.
* Communicate with tenants, technicians, vendors, and internal tea ---------- mbers.
* Prioritize urgent maintenance issues and keep all stakeholders informed.
* Ensure maintenance tasks are completed on time and documented properly.

## Qualifications

* **AppFolio experience is REQUIRED and NON-NEGOTIABLE. Applications without AppFolio experience will not be considered.**
* Previous experience as a **Maintenance Coordinator**, Property Management Assistant, or similar role.
* Experience handling a high volume of maintenance requests.
* Proven experience dispatching maintenance technicians and coordinating vendors.
* Strong proficiency with Google Sheets or Microsoft Excel.
* Experience maintaining and updating CRM systems.
* Excellent written and verbal English communication skills.
* Strong organizational and time management skills.
* Ability to multitask, prioritize, and work independently.

## Preferred Qualifications

* Background in residential property management.
* Experience coordinating maintenance vendors and technicians remotely.
* Familiarity with work order management systems.

## Compensation

* **$560 USD bi-weekly**
* Full-time, long-term remote position.
* Opportunity to grow with a fast-paced U.S.-based real estate company.

## Important Note

**At this time, we are only accepting applications from virtual assistants based in the Philippines. We truly appreciate the interest from applicants around the world, but only Philippines-based candidates will be considered for this position.**

**To apply, please submit your resume highlighting your AppFolio experience, maintenance coordination, dispatching, CRM, and property management background. Candidates with direct maintenance coordination experience and AppFolio expertise will be given priority.**

Apply here: ----------

SKILL REQUIREMENT

Property Management Coordination

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Maintenance Coordinator Virtual Assistant (Philippines-based VAs only)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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