Office Administrator / Virtual Assistant (HVAC Company)

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: TYPE OF WORK

Part Time

: SALARY

5/hour

: HOURS PER WEEK

20

: DATE UPDATED

Jul 30, 2026

JOB OVERVIEW

# Office Administrator / Virtual Assistant (HVAC Company)

**Company:** American Comfort Group
**Location:** Remote
**Hours:** Part-Time (Approximately 20 hours/week to start)
**Compensation:** Based on experience

About Us

American Comfort Group is a growing residential HVAC company based in Virginia, USA. We are committed to providing exceptional customer service, honest workmanship, and professional communication. As our company grows, we are looking for a dependable Office Administrator who will become an integral part of our team.

This is not a short-term freelance position. We are looking for someone who wants to grow with the company over the coming years.

Responsibilities

* Answer incoming phone calls professionally
* Schedule service calls and estimates
* Respond to customer text messages and emails
* Manage the daily service schedule
* Enter customer information into Housecall Pro
* Create and send estimates and invoices
* Follow up with customers regarding unsold estimates
* Request Google reviews after completed jobs
* Register equipment warranties
* Track permits and inspections
* Maintain organized customer records
* Coordinate with technicians throughout the day
* Assist with administrative projects as assigned

Requirements

* Excellent spoken and written English
* Professional phone etiquette
* Clear speaking voice with minimal accent
* Strong customer service skills
* Highly organized and detail-oriented
* Reliable internet connection and quiet work environment
* Comfortable learning new software
* Able to work independently without constant supervision

Preferred Qualifications

* Experience with Housecall Pro, ServiceTitan, Jobber, or similar field service software
* Experience in HVAC, plumbing, electrical, or home service industries
* Experience using Google Workspace
* Experience using Microsoft Office
* Experience with CRM software

Work Schedule

* Approximately 20 hours per week initially (US Hours)
* Flexible schedule within agreed business hours
* Opportunity for additional hours as the company grows

What Success Looks Like

The successful candidate will:

* Answer every customer professionally
* Keep the schedule organized and efficient
* Help maximize technician productivity
* Ensure no customer "falls through the cracks"
* Maintain excellent communication with customers
* Become a trusted member of the company

Application Instructions

To apply, please submit:

1. Your resume.
2. Your hourly rate.
3. Your time zone and typical working hours.
4. A 1–2 minute voice recording introducing yourself.
5. A brief description of your customer service experience.
6. Any experience with HVAC or home service businesses.
7. Any experience using Housecall Pro or similar software.

Applications without a voice recording will not be considered.

We are looking for someone who is reliable, professional, proactive, and committed to building a long-term career with American Comfort Group.

SKILL REQUIREMENT

Customer Service Communication Organization

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Office Administrator / Virtual Assistant (HVAC Company)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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