Virtual Assistant

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TYPE OF WORK

Full Time

SALARY

PHP 30,000 - PHP 40,000

HOURS PER WEEK

40

DATE UPDATED

Jul 30, 2026

JOB OVERVIEW

APPLY NOW!

We're looking for a reliable, detail-oriented Virtual Assistant to support our day-to-day administrative operations.

In this role, you'll play a key part in keeping our business organised and running efficiently. Your responsibilities will include managing documentation, maintaining accurate records, coordinating administrative tasks, and supporting internal processes. While you'll occasionally communicate with customers, your primary focus will be delivering accurate, timely, and high-quality administrative support that enables the team to operate smoothly.

If you enjoy structured, process-driven work, have excellent organisational skills, and take pride in accuracy and attention to detail, we'd love to hear from you.

What We're Looking For:
- Previous experience with an HVAC, field service, or trade-based company (HVAC, plumbing, electrical, property maintenance, energy installation, or a similar service business) - MUST
- Excellent written and verbal English communication skills
- Experience as a Virtual Assistant, Administrative Assistant, Operations Coordinator, or a similar administrative role
- Strong attention to detail and accuracy
- Excellent organizational, time management, and multitasking skills
- Tech-savvy and able to quickly learn new software and systems
- Experience processing warranties, permits, rebate applications, compliance documents, or other service-related paperwork

Key Responsibilities:
- Register warranties for HVAC and related equipment
- Prepare and submit rebate applications
- Organize and maintain digital records
- Support process improvements and administrative workflows
- Create, schedule, and manage social media content
- Prepare and send invoices after job completion
- Provide general administrative support and assist customers as needed

Work Schedule & Setup:
- Full-time, remote
- 8 hours per day, 5 days per week
- US timezone (night shift in PH)

How to Apply:
1. Use “VIRTUAL” as your subject line
2. Submit a cover letter highlighting your relevant HVAC or service-trade experience
3. Include a link to your CV/Resume

Important:
- Applications without relevant industry experience will NOT be reviewed
- Applications without a CV/Resume will be automatically rejected

SKILL REQUIREMENT
Office and Administration Administrative Support Virtual Assistant
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