Part-Time Virtual Assistant — Design, Outreach & Operations Support

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: TYPE OF WORK

Full Time

: SALARY

$6/hour

: HOURS PER WEEK

25

: DATE UPDATED

Jul 28, 2026

JOB OVERVIEW

Part-Time Virtual Assistant — Canva, Email Outreach, CRM & Admin Support

Hours: 20 hours per week
Pay: $6 per hour
Location: Remote — Independent Contractor
Schedule: Flexible, with some overlap during U.S. Pacific business hours preferred for same-day email coordination

About the Role

I run two small businesses—a pest control company and a consumer health/dental brand—and am looking for a reliable part-time virtual assistant to help with design production, email outreach, customer follow-up, data organization, and day-to-day task tracking.

This is a generalist administrative role, not a phone-based customer service position. No calls are required.

What You’ll Do
Canva Design
Turn AI-generated concepts and design references into polished, finished graphics in Canva
Create social media graphics, email banners, flyers, brochures, and co-branded marketing materials
Maintain consistent brand colors, fonts, logo usage, and visual standards across two separate brands
Make revisions based on clear feedback and existing brand guidelines
Outbound Email and Follow-Up
Draft and send professional outreach and follow-up emails to business contacts, including property managers and dental professionals
Track response status and manage follow-up schedules so opportunities do not fall through the cracks
Keep clear notes on outreach activity in our CRM or shared tracker
Help personalize email templates for different contacts and audiences
Customer Feedback and Review Requests
Send follow-up emails to customers after completed services or purchases
Ask customers for honest feedback about their experience
Encourage satisfied customers to leave reviews on platforms such as Google or Yelp
Draft professional, personalized review-request messages on my behalf
Track which customers have been contacted and whether they responded or submitted a review
Escalate negative feedback to me before sending additional follow-ups
Data Entry and Organization
Clean and organize lead lists and CRM databases
Remove duplicate or outdated records
Standardize names, phone numbers, email addresses, company names, and formatting
Keep customer and prospect information accurate across spreadsheets and CRM systems
Help compare lists so existing customers are not contacted as new prospects
Task and Project Management
Maintain a shared task and project tracker
Send reminders about upcoming deadlines and follow-up items
Proactively flag overdue tasks, missing information, or blockers
Help organize priorities across both businesses
Provide light calendar coordination when needed
What I’m Looking For
Strong Canva skills—please include two or three portfolio samples
Excellent written English and the ability to write professional, natural-sounding emails
Comfortable working in Google Sheets, Microsoft Excel, and CRM platforms
Highly organized and attentive to detail
Self-directed, dependable, and comfortable communicating asynchronously
Able to follow established processes while proactively identifying issues
Previous virtual assistant, administrative, marketing, or operations experience preferred
Nice to Have
Experience with HubSpot, GorillaDesk, Google Sheets, or similar CRM and project-management tools
Experience supporting U.S.-based small businesses
Experience sending customer feedback surveys or online review requests
Familiarity with pest control, home services, dental, healthcare, or consumer-product businesses
To Apply

Please include:

A brief introduction describing your relevant experience
Two or three Canva design samples
A short sample outreach or follow-up email
A short sample email asking a customer for feedback and an honest online review
Your available working hours for each day of the week, listed in Pacific Time
The tools and CRM platforms you have previously used

SKILL REQUIREMENT

Administrative Management Google Sheets Canva

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Part-Time Virtual Assistant — Design, Outreach & Operations Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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