AI Operations Specialist: Build, Finish, and Run the Systems Behind a U.S. Consulting Practice

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: TYPE OF WORK

Part Time

: SALARY

Hourly: approximately $4 per hour (?230)

: HOURS PER WEEK

30

: DATE UPDATED

Jul 28, 2026

JOB OVERVIEW

AI Operations Specialist: Build, Finish, and Run the Systems Behind a U.S. Consulting Practice
Company: Bullseye Consulting Group, a U.S. business consulting firm serving construction and trade companies Type: Full-time, 40 hrs/week (long-term) Schedule: Significant overlap with U.S. Mountain Time business hours required (timezone confirmed in interview) Salary: Competitive, based on experience. Include your expected monthly rate.
ABOUT US I’m Jason Jones, a Senior Business Consultant. I work inside U.S. construction and trade businesses (residential remodeling, fire protection, collision repair, recycling) and install the systems that make them profitable: 13-week cash forecasting, job costing, KPI dashboards, weekly accountability meetings, incentive plans, documented processes. I use AI on everything: meeting transcripts become action plans, general-ledger exports become dashboards, and ideas become working tools in days. I produce a high volume of deliverables across multiple clients every week, and I need one sharp utility person who can take work from 80% to DONE, keep every file and follow-up in line, and run the recurring systems, so my time goes to strategy instead of detail work. You will not do construction. You will be the operator behind the machine.
WHAT YOU’LL DO 1. Finish deliverables to done. I generate drafts fast with AI (Claude). You take them to client-ready: Word documents on my exact format standard, Excel workbooks with live formulas that recalculate clean, decks, one-pagers. Finishing means checking the numbers, the naming, the versioning, and the details I no longer have time to police. 2. Run the financial tools, especially the CFM. Our core instrument is a 13-week cash forecast model in Excel. Weekly per client: import AR/AP and bank data, update actuals vs forecast, flag variances over threshold, keep the model integrity intact. You must be the kind of person who can open a complex workbook and NOT break it. 3. Build with AI. Single-file web tools (HTML/JS), dashboards, spreadsheet models, and automations (Zapier/Make or direct APIs). You don’t need to be a senior engineer; you need to reliably turn “wouldn’t it be nice if” into a working tool using AI coding, and debug what you build. 4. Data cleanup and imports. GL and CSV exports from tools like JobTread, ControlQore, QuickBooks, and CRMs: dedupe vendors, fix categorization, reconcile totals, import into our tools. You catch a doubled $9,230 invoice before I do. 5. Own the meeting-to-action pipeline. Recorded client meetings (Otter) become recaps, action registers with owners and dates, weekly plan rollovers, and updated trackers, all on my templates, nothing invented. 6. Keep the cadence and the files. Monday plans out, Wednesday meeting prep, Thursday review docs and invoicing inputs. Versioned filenames, right folders, uploads to our document system. Nothing silently dies on your watch.
REQUIRED - Proven AI builder: you have used Claude, ChatGPT, or similar to BUILD things (tools, models, automations), not just chat. You can code at least through AI (natural-language coding) and debug the result; JavaScript/Python literacy strongly preferred. - Excel at a modeling level: formulas, structured references, multi-tab workbooks, conditional logic. You can maintain and extend a financial model, not just enter data. - Strong Microsoft Word (styles, tables, headers) and Google Workspace. - Automation experience: Zapier, Make, or scripted API integrations. - Exceptional written English and exact instruction-following. I have precise formatting rules, down to punctuation, and the job is honoring them every single time. - Self-managing and detail-obsessed: you own your task list, flag blockers same day, and never let an action item rot. - Confidentiality: you will see client financials. - Reliable internet and a full-time remote setup.
NICE TO HAVE - Construction, trades, estimating, or manufacturing exposure - Bookkeeping/accounting literacy (AR/AP aging, GL, job costing) - JobTread, Buildertrend, Procore, GoHighLevel, CCC, or similar - Dashboards or simple front-ends (React or no-code) - Airtable, transcription tools (Otter), NOTEBOOK LLM, and/or NOTION expertise
WHY WORK WITH US - Long-term, stable, full-time role with a growing practice - You build and run modern systems with the newest AI tools, and your work lands in front of business owners every week - Direct access to the principal; visible impact; room to grow as the practice adds clients
HOW TO APPLY Start your reply with the word “BULLSEYE” so I know you read everything. Applications without it will not be reviewed. Then answer: 1. One thing you BUILT using AI tools: what it did, what you used, what problem it solved. Screenshots, links, or a short video welcome. 2. One Excel model you built or maintained with live formulas: what it calculated and who used it. 3. In five short steps, how would you turn a 90-minute recorded client meeting into an updated action list the client sees the next morning? 4. Tools and languages you’re most comfortable with, your expected monthly rate, and your start date.

SKILL REQUIREMENT

Financial Accounting Project Management AI Automation

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AI Operations Specialist: Build, Finish, and Run the Systems Behind a U.S. Consulting Practice

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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