Seasoned Expert Residential Real Estate Virtual Assistant

We are seeking a highly organized, detail-oriented, and proactive Real Estate Executive Virtual Assistant to support our growing real estate business. MINIMUM 5 years of U.S. residential virtual assistant experience.

This is a full-time remote position for someone who takes pride in producing accurate, high-quality work, enjoys staying organized, and thrives in a fast-paced environment. We are looking for someone who learns quickly, communicates professionally, and can be trusted to handle confidential information with honesty, integrity, and discretion.

Accuracy is one of the most important aspects of this role. The ideal candidate consistently double-checks their work, follows established systems and processes, and takes ownership of every task from start to finish. They are dependable, accountable, solution-oriented, and capable of making thoughtful decisions while working independently or collaboratively as part of a team.

You will support a variety of real estate operations, including executive assistance, transaction coordination, CRM management, marketing, scheduling, database management, client communication, and administrative support. Success in this role requires exceptional organizational skills, strong attention to detail, excellent communication, and the ability to manage multiple priorities without compromising quality.

This is an excellent opportunity to build a rewarding career while supporting a growing real estate business. We provide ongoing coaching, training, and opportunities for professional growth.


Job Responsibilities
• Complete assigned tasks accurately and on time.
• Organize and maintain digital files and folders in Google Drive.
• Assist with lead management, including data entry and CRM updates.
• Manage and update contacts in Cloze and other databases.
• Support transaction coordination from contract to closing.
• Prepare contracts, disclosures, and transaction documents.
• Coordinate with clients, agents, lenders, title companies, vendors, and other service providers.
• Assist with MLS listing management and other real estate administrative tasks.
• Support marketing initiatives, including email campaigns and social media content.
• Manage the owner's social media accounts and track engagement.
• Coordinate events, including venue research, obtaining quotes, invitations, RSVPs, follow-ups, and reminders.
• Manage executive tasks, including travel arrangements, appointments, scheduling, and calendar management.
• Attend daily planning meetings and assist with maintaining priorities and schedules.
• Follow established systems and procedures while identifying opportunities for improvement.
• Communicate progress, updates, and potential issues in a timely manner.

Job Requirements
• Minimum of 5 years of experience in a residential real estate assistant role.
• Previous experience supporting a real estate agent, broker, or real estate team is preferred.
• Familiarity with the real estate transaction process is highly desirable.
• Experience using CRM systems such as Cloze, Monday, Referral Maker or similar platforms is a plus.
• Experience with transaction management platforms such as SkySlope, Dotloop, or similar software is a plus.
• Comfortable using Canva and managing social media platforms.
• Proficiency with Google Workspace, Zoom, and Microsoft Office.
• Strong written and verbal English communication skills.
• Excellent grammar, spelling, and proofreading skills.
• Outstanding organizational and time management skills.
• Ability to manage multiple priorities while maintaining exceptional accuracy.
• Tech-savvy with the ability to learn new software quickly.
• Ability to work independently and collaboratively within a team.
• Ability to handle confidential information with professionalism and discretion.
• Reliable high-speed internet connection and a quiet, professional workspace.
• Available to work five days per week, including weekends when needed.

What Success Looks Like
The ideal candidate:
• Produces consistently accurate work with minimal errors.
• Double-checks work before submitting it.
• Takes ownership of assigned tasks from start to finish.
• Follows through on commitments without constant reminders.
• Communicates proactively and keeps the team informed.
• Solves problems by researching solutions before escalating issues.
• Exercises sound judgment and makes thoughtful decisions.
• Learns new systems and processes quickly.
• Manages multiple priorities without sacrificing quality.
• Remains calm and adaptable in a fast-paced environment.
• Works well independently while collaborating effectively with the team.
• Takes pride in producing exceptional work every day.

Qualities We Value
• Accuracy
• Attention to detail
• Accountability
• Honesty
• Integrity
• Thoroughness
• Reliability
• Professionalism
• Loyalty
• Critical thinking
• Problem-solving
• Sound decision-making
• Organization
• Time management
• Initiative
• Adaptability
• Positive attitude
• Team player
• Strong work ethic
• Systems-oriented mindset
• Continuous learning
• Pride in producing high-quality work

What We Offer
• Competitive compensation based on experience and qualifications.
• Access to industry-leading systems and technology.
• Personalized coaching and ongoing professional development.
• Comprehensive onboarding and training.
• A supportive, collaborative team environment.
• Opportunities for long-term career growth and advancement.


Application Instructions
Please submit the following:
• Resume
• Cover Letter
• A 3 to 5-minute video introduction
Please use Tempus Sans font throughout the entire document. The resume should be in aqua font, the work experience section should be in pink color font, and the cover letter should be in brown color DECO font.

Video Introduction
Please record a 3 to 5-minute video introducing yourself.
In your video, please tell us:
• About your background.
• Your relevant work experience.
• Why you're interested in this position.
• Based on this job description, how confident you are that you can successfully perform this role.
• Why you believe you would be a great fit for our team.

Please record your video in one continuous take without reading from a script. We are looking for authenticity, professionalism, confidence, and strong communication skills.

Attention to Detail Exercise

As part of your application, carefully review this job posting. If you identify any grammatical, spelling, formatting, or content errors, please include your observations in your cover letter. This exercise is designed to evaluate your attention to detail, accuracy, and written communication skills.

If you are dependable, organized, accountable, and take pride in producing accurate, high-quality work, we would love to hear from you.


Karl & Lucy