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TYPE OF WORK
Any
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SALARY
$800/Month
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HOURS PER WEEK
20
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DATE UPDATED
Jul 28, 2026
# Finance & Operations Assistant (Part-Time, 20 hrs/week)
**Two jobs, both daily: watch our orders and supplier closely, and keep our numbers current. Around 2-3 hours a day, Monday to Saturday.**
If you like finding the one number that doesn't match, this is a good fit. If you want strategy work or a management track, it isn't.
## About us
We run health and wellness supplement brands selling direct to customers in the US, UK, Canada and New Zealand. We're on Shopify with a subscription model. Small team, fully remote, everyone works async.
## What you'll do every day
**Supply chain (about 1.5 hours)**
- Pull the Shopify order export and compare it line by line against the supplier's invoice
- Flag every mismatch: wrong quantity, wrong SKU, wrong price, orders billed that were cancelled, orders shipped that never got billed
- Go through tracking on open orders and spot anything abnormal: no scan since dispatch, stuck in transit, stuck in customs, returned to sender, delivered but the customer says otherwise, or a shipment that never got a tracking number at all
- Raise every issue with the supplier the same day you find it
- Follow up until each issue is closed, not just reported once. Keep a running list of what's open and how long it's been open
**Finance (about 30 minutes)**
- Update the daily gross profit tracker: revenue, refunds, COGS, shipping and payment fees, so we know the real margin on the day rather than waiting for month end
- Update the P&L sheet from the bank statements and expense receipts we send you
- Categorise transactions and flag anything you can't place instead of guessing
- At month end, close the books properly: all miscellaneous costs and operating expenses in, everything categorised, nothing sitting unexplained, ready to hand to our accountant
**Daily report (about 15 minutes)**
One message at the end of your day covering both sides:
- Orders checked, invoice checked, mismatches found
- Tracking abnormalities found, what you told the supplier, what they said back
- Open issues still unresolved and how many days they've been open
- Revenue, refunds and gross profit for the day, plus gross profit month to date
Send it every working day, including days when everything matches. "Checked 340 orders against invoice #4471, all matched, no tracking issues" is a complete and welcome report.
## What we're looking for
**Required**
- Previous bookkeeping or finance experience. This is not a first finance job
- You double check your own work before you send it. You would rather look twice than be wrong once
- Precise by nature. Small details bother you until they're resolved
- Comfortable with numbers. Percentages, margins, currency conversion and unit costs should be easy for you, not something you look up
- Strong Excel or Google Sheets. VLOOKUP or XLOOKUP, filters and pivot tables
- Good written English. We'll read your reports every day, so a clean list beats a long paragraph
- Reliable availability at the same time each day, so the work lands before we start ours
**Preferred**
- Experience with Shopify, especially checking and reconciling orders
- Experience in ecommerce or DTC
- Xero or QuickBooks
## What you won't do
You won't have access to send payments. You prepare and flag, we approve and send. Bank access is read-only. This is standard and it protects both of us.
## Hours and pay
- **$800 per month**, paid twice a month ($400 on the 15th and $400 at month end)
- 20 hours per week, Monday to Saturday, around three hours a day
- Long-term role. We're looking for someone who wants to stay, not a short project
**Where this role goes**
We want this to grow. The next step is owning subscription revenue forecasting: projecting recurring revenue off active subscriber counts and churn, forecasting demand, and driving reorder timing from that. It's more hours, more responsibility and a substantial pay increase.
We're not asking you to do that on day one and we're not expecting you to already know how. But if that's the direction you want to go, say so in your application. We'd rather grow someone into it than hire a second person later.
## How to apply
Send us:
1. A short note about the most tedious reconciliation work you've done and what you caught
2. Your daily availability in your local time, including Saturday
3. Whether you want to grow into the forecasting side later
4. The word **RECONCILE** somewhere in your message so we know you read this
Shortlisted applicants get a **paid test task** (one hour, paid regardless of outcome): a real week of orders, a supplier invoice, a tracking export and a batch of transactions. Find what's wrong, write the message you'd send the supplier, and write the daily report as you would send it to us. That test d
