FF&E Purchasing Agent

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: TYPE OF WORK

Any

: SALARY

Based on Experience

: HOURS PER WEEK

40

: DATE UPDATED

Jul 24, 2026

JOB OVERVIEW

FF&E Purchasing Agent (Full-Time, Remote)
Hours: Full-Time | 9:00 AM – 6:00 PM EST

About the Role
We are a dynamic and fast-growing company looking for a detail-oriented FF&E Purchasing Agent to support our day-to-day procurement operations. This is an execution-focused role responsible for keeping purchasing, tracking, and vendor coordination running smoothly across multiple active projects.

You'll work directly with our Operations Lead and play a key part in keeping projects organized, on schedule, and within budget. Strong performance in this role leads to increased responsibility and long-term career growth.

What You'll Do
Procurement & Purchasing
Prepare and issue purchase orders for FF&E and OS&E items once selections and budgets are approved
Coordinate pricing, lead times, quantities, and specifications with vendors and manufacturers
Support bid comparisons, quote leveling, and value-engineering efforts
Ensure all purchasing aligns with approved budgets and project requirements

Vendor & Logistics Coordination
Communicate with vendors to confirm production schedules, ship dates, and delivery details
Coordinate shipments to designated warehouses and confirm receipt
Track order status and proactively flag delays or issues
Collect and organize invoices, confirmations, warranties, and related documentation

Budgeting, Tracking & Reporting
Maintain detailed tracking logs for purchase orders, deliveries, and payments
Support budget-to-actual reporting throughout the project lifecycle
Keep all records accurate and up to date in internal tracking systems
Assist with project close-out documentation and final reconciliations

Internal Support & Operations
Work closely with the Operations Lead on daily procurement tasks
Support standardized operating procedures for purchasing, tracking, and reporting
Assist with ad hoc operational tasks as project needs evolve

Tools You'll Use
Fohlio — FF&E specifications, selections, and project documentation
Google Workspace — Sheets, Docs, Drive, Gmail
Notion — internal tracking, documentation, and workflows

What We're Looking For
2–5+ years of experience in procurement, purchasing, or supply chain roles
Experience with FF&E, furniture, hospitality, real estate, or construction-adjacent industries is strongly preferred
Advanced proficiency in Google Sheets / Excel
Experience coordinating with U.S.-based vendors and teams
Highly organized with strong attention to detail and accuracy
Able to manage multiple projects and deadlines simultaneously
Strong written and verbal English communication skills
Dependable and execution-focused with a strong sense of ownership
Proactive and comfortable working independently with minimal oversight
Team-oriented with a commitment to clear communication and follow-through

What We Offer
Competitive salary (based on experience)
Paid Time Off (PTO)
Paid U.S. holiday leaves
Medical stipend after 3 months
Direct collaboration with senior leadership
Exposure to large-scale real estate and hospitality projects
Clear opportunities for growth and expanded responsibility over time
Collaborative and supportive remote work environment

Please submit your updated CV to apply. Only shortlisted candidates will be contacted.

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FF&E Purchasing Agent

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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