Accounts & Reporting Specialist (Xero, Dayshift)

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: TYPE OF WORK

Part Time

: SALARY

8

: HOURS PER WEEK

20

: DATE UPDATED

Jul 23, 2026

JOB OVERVIEW

Job Overview: We're a New Zealand property investment business running three service divisions. We're looking for an Accounts & Reporting Specialist to own the operating finance in Xero and prepare the weekly and monthly reporting packs our leadership runs the business on. You'll produce the numbers; the commercial decisions sit with leadership. This is a fully remote, part-time position.

Role and Responsibilities:

A) Operating Finance (Xero)
- Daily and weekly reconciliation and ledger integrity in Xero
- Upload and attach receipts; maintain clean source documentation
- Create bills and manage the approvals workflow
- Upload batch payments and maintain payment accuracy
- Create and issue client invoices with correct descriptions and coding
- AR follow-up in coordination with the Chief of Staff to protect cashflow
- Payroll processing and payroll controls
- Prepare GST returns (our accountant files the annual tax)

B) Reporting Preparation
- Populate the weekly CEO dashboard from the established template: cash position, runway, receivables, payables, items to flag
- Produce divisional P&L reports (Buyers Agency, Property Management, Project Management) off the existing Xero coding structure
- Populate margin tracking per service line and update staff cost ratio tracking
- Refresh the rolling 12-month cashflow forecast monthly by loading actuals into the existing model
- Reconcile forecast to actuals and surface material variances for leadership review
- Flag potential cost leakage and savings opportunities for review
- This role prepares clean, accurate, decision-ready reports. Forecasting assumptions and commentary sit with leadership. you are not expected to own the financial interpretation — but you do need enough commercial literacy to sense-check figures before they go up.

Key Outcomes
- Xero reconciled and clean, with month-end close completed by [working day X]
- Weekly reporting pack delivered accurately and on time, error-free, with no rework needed before it reaches the CEO
- Payroll and GST filed accurately and on time, every cycle

Non-Negotiables:
- 3+ years accounting or bookkeeping experience
- Degree in Accounting, Finance or a similar field
- Advanced Xero experience
- Advanced Google Sheets (pivot tables, model population, formula-driven reporting)
Comfortable populating reports and dashboards from templates, with the commercial literacy to sense-check the numbers

Highly Desirable:
- Understanding of NZ GST processes and property management accounting workflows
- Able to use ClickUp as an internal project management tool
- AI experience, and open to learning more
- Tools: Xero, Google Workspace, ClickUp, PropertyMe (exposure helpful)

Please send your resume.

SKILL REQUIREMENT

Accounting Xero Real Estate

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Accounts & Reporting Specialist (Xero, Dayshift)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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