Virtual Office Manager - Modern Shaker Homes

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: TYPE OF WORK

Part Time

: SALARY

N/A

: HOURS PER WEEK

10

: DATE UPDATED

Jul 22, 2026

JOB OVERVIEW

About Us:
Modern Shaker Homes designs and sells timeless, well-crafted home packages to individual builders, contractors, and developers, and supports them through the building process. We're a small, values-driven company based in the Berkshires (Massachusetts).

The Role:
We're looking for a virtual office manager to help run the administrative and operational side of our business. This is a broad support role, not a single-task position. You'll help keep our systems organized, our CRM current, our books accurate, and — when we need to grow the team — help us find other virtual assistants and contractors.

This is a part-time, remote, contract position. Hours are flexible but relatively consistent (we'll agree on a weekly minimum together).

What You'll Do:
- Help source, screen, and onboard other virtual assistants and contractors as we need them
- Keep our CRM (HubSpot and/or GrowthHub) up to date — enter and organize contacts, track prospect status, clean up duplicate or outdated records
- Support basic bookkeeping in QuickBooks — categorize transactions, reconcile accounts, prepare simple reports
- Manage day-to-day admin: email inbox support, scheduling, document organization, basic file management
- Track ongoing projects and follow up on open items so nothing falls through the cracks
- Other office management tasks as they come up

What We're Looking For:
- Experience recruiting or coordinating other contractors/VAs
- Experience working as a VA, office manager, or in a similar administrative/operations role
- Working knowledge of QuickBooks (Online preferred)
- Comfortable in a CRM — HubSpot or GrowthHub experience is a plus, but not required if you've used a similar platform
- Organized and able to work independently with minimal oversight
- Clear, professional written communication in English

What We're Not Looking For
- Someone who needs consistent direction on routine tasks
- Someone looking for full-time hours right away

To Apply Send us:
- A short note on your relevant experience (VA/office management, QuickBooks, CRM)
- Your availability (hours per week, time zone)
- Any experience helping hire or manage other contractors

SKILL REQUIREMENT

English Proficiency

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Job Post	Reporter	Rank	Reason	Date

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Virtual Office Manager - Modern Shaker Homes

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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