Real Estate Transaction Coordinator & Operations Assistant — US Real Estate Investment Company (Full-Time, Long-Term)

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: TYPE OF WORK

Any

: SALARY

5-7

: HOURS PER WEEK

40

: DATE UPDATED

Jul 21, 2026

JOB OVERVIEW

About Us

We are a US-based real estate investment company operating in Indiana, Ohio, Texas, and Tennessee. We buy houses directly from sellers and work with a network of cash buyers and title companies. We are a small, close-knit team that values loyalty and treats tea ---------- mbers as long-term partners — our current VA has been with us for 5 years. We are looking for someone who wants to grow with us for years, not months.

Who We're Looking For

We hire for character first. Skills can be taught — character cannot. The person we want is:

Proactive — you see a problem coming and act before being told. You don't wait for instructions when the next step is obvious.
Accountable — you own your mistakes, fix them, and never hide bad news. In our business, bad news delivered early saves deals; bad news hidden kills them.
Organized — you manage multiple transactions at once without letting anything slip.
Ethical — you do the right thing when no one is watching.
Committed to personal development — you read, learn, and improve without being pushed.
A team player — you communicate openly and support the people around you.
Helpful -- You have a helpful mindset and are Kind to People.
Communicative -- You know how to communicate by phone and email and are proactive doing so, not waiting till a problem arrises.

If that describes you, keep reading. If you're looking for an easy job where you wait to be told what to do, this is not for you.

What You'll Do

Coordinate real estate transactions from signed contract to closing (Transaction Coordination)
Communicate by phone and email with sellers, buyers, title companies, and utility companies
Read and track title paperwork; follow up with title companies to keep closings on schedule and catch problems early
Prepare and organize closing documents (assignment contracts, addenda, disclosures)
Schedule appointments, walkthroughs, inspections, photos and closings
Create property listings and send them to our cash buyer list (email/SMS blasts)
Call buyers to share available properties and gather feedback
Turn utilities on/off for our renovation properties
Keep our CRM clean and updated

Requirements

Excellent spoken English with a clear, neutral accent (you will be on the phone with Americans daily)
Excellent written English
At least 1–2 years of VA experience with a US company (real estate experience is a plus, not required — we will train the right person)
Able to work US Eastern Time hours (approx. 9 AM – 6 PM EST)
Reliable computer, backup internet, quiet workspace (no animal noises in the background)
Comfortable making outbound phone calls

Nice to Have (but not required)

Experience with real estate investing/wholesaling (assignments, double closings, title process)
Experience with REsimpli, GoHighLevel, Podio, or similar CRMs
Transaction coordination experience

Pay & Benefits

$5.00–$7.00/hour based on experience
Paid weekly/bi-weekly, on time, every time
13th Month Pay
Paid US holidays
Performance raises — we reward people who grow
Long-term stability with a company that keeps its people

HOW TO APPLY — READ CAREFULLY

We test attention to detail starting with your application. Applications that skip any step will not be reviewed.

Put "BLUE DOOR" as the first words of your application so we know you read this entire post.
Answer this question in writing (3–5 sentences): Tell us about a time you made a mistake at work. What did you do about it?
Answer this scenario in writing (there is no perfect answer — we want to see how you think): A closing is scheduled for Friday. On Wednesday, the title company emails that there is an unpaid $2,000 water bill on the property that must be resolved before closing. Your manager is in meetings all day. What do you do?
Record a 1–2 minute voice recording ( ---------- is fine) introducing yourself and telling us why you're a fit for this role. Include the link in your application.
Include your expected hourly rate and your earliest start date.

We respond to every complete application. Incomplete applications are automatically declined.

SKILL REQUIREMENT

Transaction Coordinating Communication English

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Real Estate Transaction Coordinator & Operations Assistant — US Real Estate Investment Company (Full-Time, Long-Term)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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