Subrogation Analyst / Legal Administrative Assistant (Remote – Full-Time)

Location:** Remote (Philippines)
Compensation:Based on experience
Schedule:** Full-time, U.S. Eastern Time business hours 9-5/5:30
Probationary Period:** Six (6) months

About Us

We are agrowing personal injury law firm representing injured clients throughout Georgia and South Carolina. We are committed to providing exceptional client service while building efficient systems that allow our remote team to thrive.

We are looking for someone who enjoys research, organization, and solving problems. This is an excellent opportunity for someone who wants to learn the legal field and become an important member of a growing U.S. law firm.

Position Overview

We are seeking a Subrogation Analyst / Legal Administrative Assistant to support our litigation and settlement teams. Your primary responsibility will be identifying, tracking, verifying, and helping resolve subrogation and lien issues that arise during personal injury cases.

Because we are a growing firm, this is a hybrid support position. When subrogation work is current, you will assist with document management, electronic filing, case organization, research, quality control, and other administrative tasks assigned by the legal team.

We are looking for someone who is highly organized, detail-oriented, dependable, and comfortable working with large amounts of information.

Primary Responsibilities

Subrogation & Lien Analysis

* Review client files to identify potential liens and reimbursement claims.
* Track health insurance, Medicare, Medicaid, ERISA, hospital, and workers' compensation liens.
* Contact insurance companies, medical providers, and lien holders.
* Request payoff statements and lien balances.
* Verify lien accuracy and identify discrepancies.
* Maintain lien tracking spreadsheets and databases.
* Monitor outstanding requests and follow up regularly.
* Assist with lien reduction negotiations (training provided).
* Review settlement documentation.
* Prepare lien summaries for attorneys and settlement coordinators.
* Ensure liens are resolved before settlement disbursement.

Legal Administrative Support

* Organize and maintain electronic case files.
* Upload and index documents in SmartAdvocate.
* File correspondence into the correct client folders.
* Review incoming mail, medical records, and legal documents.
* Prepare letters and legal forms using templates.
* Perform internet research and locate information as requested.
* Maintain accurate case notes.
* Calendar deadlines and follow-up tasks.
* Assist attorneys, paralegals, case managers, and the Firm Administrator with special projects.
* Perform general administrative duties and assist wherever needed.

Qualifications

We are more interested in finding the right person than someone with years of legal experience.

Experience in any of the following is a plus:

* Personal injury law
* Insurance claims
* Medical billing
* Workers' compensation
* Health insurance
* Legal assistant or paralegal work
* Administrative support
* Case management
* Medical records
* Data entry and analysis

Experience with U.S. personal injury law is preferred but not required. We provide training.

Required Skills

* Excellent written and spoken English
* Strong attention to detail
* Highly organized
* Dependable and self-motivated
* Strong problem-solving skills
* Comfortable making and receiving phone calls
* Professional communication skills
* Strong computer skills
* Ability to manage multiple priorities
* Reliable high-speed internet
* Quiet home office suitable for professional work

Preferred Software Experience

Experience with any of the following is helpful but not required:

* SmartAdvocate
* Microsoft Office
* Google Workspace
* Adobe Acrobat
* Microsoft Excel
* Case management software
* CRM software

Training will be provided on our systems and processes.

What We Offer

* Long-term full-time position
* Paid training
* Opportunity for advancement
* Supportive remote team environment
* Direct experience with a U.S. personal injury law firm
* Performance reviews with opportunities for pay increases
* Valuable legal and insurance industry experience

Compensation
Full time pays 19765 to 29648 ph peso per month
* Pay is based on experience, communication skills, qualifications, and overall performance.

All new employees are hired with a six-month probationary period. Successful completion of probation includes a performance review with consideration for continued employment and future compensation increases.

How to Apply

Please submit the following:

* Your resume (PDF preferred)
* A brief introduction about yourself
* A summary of your legal or administrative experience
* Your internet speed (upload and download)
* Your computer specifications
* Your availability to work U.S. Eastern Time hours
* A 30–60 second voice recording in English introducing yourself. Please tell us:

* Your name
* Where you are located
* Your work experience
* Why you are interested in joining John Brown Law Firm

To show that you pay attention to detail, the first line of your application must read: "Details Matter."

Applications that do not include the required code phrase and voice recording may not be considered.

We are looking for dependable, detail-oriented professionals who want a long-term career with a growing law firm. If you enjoy learning, solving problems, and being part of a team that values excellence, we encourage you to apply.