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TYPE OF WORK
Full Time
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SALARY
?42,500 - ?51,900 per month
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HOURS PER WEEK
35
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DATE UPDATED
Jul 20, 2026
About the role
Schematic Works is a B2B professional lighting equipment repair and service company based in Brooklyn, NY. We're looking for a sharp, reliable Virtual Assistant to own the administrative and AP/AR backbone of the business. This is a hands-on role split roughly 50/50 between HR administration and accounts payable/receivable. You'll report directly to the owner and collaborate closely with internal stakeholders, including our payroll and bookkeeping team. You'll be on the phone regularly with vendors and clients, so polished spoken English and a professional phone presence are non-negotiable.
What you'll do
HR and operations administration (about half your time):
Build and maintain onboarding processes for new tea
Create and update the employee handbook, policies, and internal documentation
Support the structure and growth of our teams as we scale (this is an onboarding and documentation role, not a recruiting one)
Track timesheets, PTO, and holiday schedules, and work with our payroll team to review and approve them
Keep internal records organized, accurate, and up to date
Accounts payable and receivable (the other half):
Own day-to-day AP/AR
Process invoices and payments
Track receivables, follow up on outstanding balances, and flag issues early
Coordinate with our bookkeeper to keep records current and reconciled
What we're looking for
Strong, advanced English, both written and spoken
Comfortable and confident on the phone with vendors and clients, and on the occasional Zoom call
HR administration experience: onboarding, handbook and policy documentation, timesheets, PTO, holidays
Solid AP/AR experience
Detail-oriented, organized, and able to work independently
Discreet and trustworthy with sensitive information
Proficient with Slack, Google Workspace, Excel, and Google Sheets, and able to pick up our proprietary internal app quickly
Logistics
Full-time, fully remote
Compensation: $8 to $12 per hour, based on experience, paid via Wise
Our team works 10am to 5pm EST. Preferred daily overlap is 11am to 4pm EST, open to discussion for the right candidate.
Hiring process
Zoom interview followed by a training period. We're looking to bring someone on within the next two weeks.
To apply
Please submit:
Your resume
A short sample
Applications without both items will not be considered.
