Virtiual Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

6.50

: HOURS PER WEEK

35

: DATE UPDATED

Jul 20, 2026

JOB OVERVIEW

About the Role
We're looking for a detail-oriented Virtual Assistant to support the back-office operations of our Firehouse Subs restaurant. You'll help keep the business running smoothly by managing scheduling, reporting, asset/work order tracking, expense reconciliation, and manager and client follow-up calls — freeing up the owner/manager to focus on in-store operations. No prior experience with our specific software (R365, Ecotrak) is required — we provide training. What matters most is that you're organized, a fast learner, and comfortable on the phone.
What You'll Do
? Manage employee scheduling, shift swaps, and time-off requests in R365 (training provided)
? Pull and organize sales, labor, and food cost reports from R365
? Reconcile credit card expenses against receipts/invoices; flag discrepancies or missing documentation
? Send coded, reconciled invoices to the bookkeeper on a set schedule
? Manage equipment assets and work orders in Ecotrak (training provided); coordinate vendor repair visits
? Call store managers to follow up on health/safety inspection results and document corrective actions
? Call catering clients for order confirmations, follow-ups, and post-event satisfaction checks
? Manage social media posting (Facebook, Instagram) and respond to comments/DMs
? Monitor and respond to online reviews (Google, Yelp) professionally
? Handle email correspondence with vendors and suppliers
? Support online ordering platform management (uploading specials, checking for order issues)
? Other ad hoc administrative tasks as needed
What We're Looking For
? Strong written and spoken English (a short phone screen is part of our interview process)
? No R365 or Ecotrak experience required — just a fast learner who's comfortable picking up new software
? Prior experience with restaurant/scheduling/POS or accounting tools (Toast, HotSchedules, Sling, QuickBooks) is a plus but not required
? Basic bookkeeping or reconciliation experience — comfortable matching receipts to transactions and spotting discrepancies
? Comfortable making outbound calls to both internal managers and external clients, and holding a polite, professional line when following up on incomplete tasks
? Highly organized and self-directed — this role touches multiple systems and requires minimal supervision
? Trustworthy with sensitive financial and business data
? Bonus: prior multi-unit restaurant admin experience, Canva or basic graphic design skills, food safety/kitchen terminology familiarity
Tools You'll Use
? Restaurant365 (R365) — scheduling, reporting, light bookkeeping
? Ecotrak — asset tracking and work order management
? Phone/VoIP system — for manager and catering client calls
? Social media platforms and online review sites
? Online ordering platform
? Email and Google Workspace or Microsoft Office
How to Apply
Please include the following with your application:
? A short introduction (written) telling us about your VA or admin experience
? A voice note or availability for a quick phone screen
? Your available hours and timezone
? Any relevant experience with R365, Ecotrak, QuickBooks, or similar tools

SKILL REQUIREMENT

Bookkeeping Computer Literacy English Proficiency

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0137
Total Execution Time	0.0151

GET DATA

No GET data exists

MEMORY USAGE

1,502,768 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Virtiual-Assistant-1692974

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0082 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1692974 LIMIT 1
0.0004	SELECT * FROM `employers` WHERE `employer_id` = 957409 LIMIT 1
0.0012	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1692974 AND `misc`.`id` IS NULL
0.0006	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-04',ej.date_added) duration_days, DATEDIFF('2026-09-04',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-04',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1692974'
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1692974
0.0010	UPDATE employer_jobs SET hit_counts = '*Jul-20-2026=625Jul-21-2026=991Jul-22-2026=174Jul-23-2026=83Jul-24-2026=67Jul-25-2026=56Jul-26-2026=33Jul-27-2026=56Jul-28-2026=47Jul-29-2026=37Jul-30-2026=28Jul-31-2026=18Aug-01-2026=15Aug-02-2026=14Aug-03-2026=25Aug-04-2026=25Aug-05-2026=34Aug-06-2026=14Aug-07-2026=12Aug-08-2026=20Aug-09-2026=31Aug-10-2026=23Aug-11-2026=16Aug-12-2026=15Aug-13-2026=11Aug-14-2026=10Aug-15-2026=18Aug-16-2026=10Aug-17-2026=15Aug-18-2026=19Aug-19-2026=10Aug-20-2026=16Aug-21-2026=5Aug-22-2026=4Aug-23-2026=3Aug-24-2026=27Aug-25-2026=6Aug-26-2026=8Aug-27-2026=7Aug-28-2026=6Aug-29-2026=9*Sep-04-2026=1' WHERE job_id= '1692974'
0.0013	`UPDATE employer_jobs SET monthly_hits = '*Jul-2026=2214Aug-2026=428**Sep-2026=1' WHERE job_id= '1692974'`
0.0013	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1692974' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1692974
0.0003	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '957409' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0003	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1788475569
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Virtiual-Assistant-1692974
csrf-token	e57073fd0cc6d731cad2ddfaa6b05e4e

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.49
HTTP_DNT

Virtiual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?