HOA Operations & Administrative Coordinator

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: TYPE OF WORK

Full Time

: SALARY

$900/Month

: HOURS PER WEEK

40

: DATE UPDATED

Jul 20, 2026

JOB OVERVIEW

Position Overview
The Administrative Assistant will provide critical support to the Operations Team. Responsibilities will include assisting with new client onboarding, maintaining operational efficiency, and handling administrative duties supporting both internal teams and external clients. The ideal candidate will be detail-oriented, proactive, and able to handle multiple tasks in a fast-paced environment.

Key Responsibilities
1. Onboarding Support:

- Assist in gathering, organizing, and maintaining HOA documents and information.
- Support the onboarding process by following timelines and ensuring smooth transitions for new clients.
- Prepare and distribute welcome materials, forms, and communications to new communities.
- Assist with vendor communication and updating vendor information.

2. General Administrative Support:

- Answer and direct phone calls, emails, and inquiries professionally and efficiently.
- Mail out letters, notices, and other official communications for community associations.
- Organize and maintain physical and digital records using Google Workspace.
- Support tracking and meeting deadlines for different compliance issues.

Qualifications & Skills:
- Experience: 1-3 years of administrative or office support experience, preferably in property management, real estate, or HOA management.
- Technical Skills: Proficiency in Google Workspace (Google Docs, Google Sheets, Google Drive, Google Calendar, and Gmail).
- Communication: Strong verbal and written communication skills with a customer service-oriented approach.
- Organization: Excellent time management skills, ability to prioritize tasks, and strong attention to detail.
- Problem-Solving: Ability to anticipate needs, take initiative, and proactively resolve issues.
- Team Player: Positive and professional attitude with the ability to collaborate with internal teams, board members, homeowners, and vendors.

SKILL REQUIREMENT

Communication Organization Research

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HOA Operations & Administrative Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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