Events & Administrative Coordinator

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: TYPE OF WORK

Full Time

: SALARY

$1600/month

: HOURS PER WEEK

43

: DATE UPDATED

Jul 20, 2026

JOB OVERVIEW

Events & Administrative Coordinator
Remote | Full-Time EST hours

Do you thrive in fast-paced environments where every day is different?

Have you coordinated conferences, workshops, retreats, corporate events, or large virtual events where success depended on keeping dozens of moving pieces aligned?

If you're an organized problem solver who enjoys bringing structure to complex events and loves making things happen behind the scenes, we'd love to meet you.

This role is ideal for someone who has experience supporting medium to large in-person events and virtual events, enjoys coordinating with multiple stakeholders, and takes pride in delivering an exceptional experience for attendees.
As our organization continues to grow, this role offers significant opportunities to take on more responsibility and expand into broader operations and project management.

What You'll Be Doing
Event Planning & Coordination
> Support the planning and execution of medium to large in-person events and virtual events
> Coordinate event timelines, project plans, and detailed checklists
> Keep multiple projects moving while ensuring deadlines are met
> Anticipate issues before they become problems and quickly adjust when priorities change

Event Logistics
> Coordinate with speakers, vendors, sponsors, partners, and internal teams
> Research vendors, compare options, and source event materials, giveaways, and branded merchandise (swag)
> Assist with registrations, event materials, attendee resources, and event documentation
> Support both pre-event planning and post-event follow-up

Attendee & Customer Experience
> Serve as a professional point of contact for attendees before, during, and after events
> Respond promptly to questions and provide outstanding customer service
> Help ensure every attendee has a seamless, well-organized event experience

Administrative & Project Support
> Maintain project trackers, documentation, and shared resources
> Coordinate meetings, schedules, and follow-up tasks
> Assist with operational projects as the organization continues to grow

What We're Looking For
> Experience coordinating medium to large in-person events and virtual events
> Experience managing multiple event timelines and simultaneous projects
> Experience coordinating with multiple stakeholders, vendors, speakers, sponsors, or partners
> Experience handling event logistics from planning through execution
> Experience researching vendors, comparing quotes, and sourcing event materials or promotional giveaways
> Strong customer service experience supporting event attendees or clients
> Excellent organizational skills with exceptional attention to detail
> Strong written and verbal English communication skills
> Comfortable working in a fast-paced environment where priorities can change quickly

To apply, please submit your updated resume and complete answers to the screening questions below. Applications submitted without answers will not be considered.
1. What is the largest event (in-person or virtual) you’ve supported? Please include the approximate number of attendees and your specific responsibilities.

2. Have you personally coordinated any of the following? (Attendees, Speakers, Vendors, Sponsors, Registration, Virtual Events). Please specify which ones.

3. Tell us about one last-minute issue you encountered during an event or project. What did you do to resolve it?

4. Which project management and collaboration tools have you used regularly? (Google Workspace, Zoom, Canva, Asana, Monday, Trello, ClickUp, etc.)

5. Why do you believe you’re a strong fit for an Events & Administrative Assistant role supporting multiple stakeholders in a fast-paced environment?

SKILL REQUIREMENT

Administrative Management Events Management Project Management

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Events & Administrative Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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