Part-Time Project Coordinator - Digital Marketing

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TYPE OF WORK

Any

SALARY

based on experience

HOURS PER WEEK

TBD

DATE UPDATED

Jul 19, 2026

JOB OVERVIEW

Part-Time Project Coordinator - Digital Marketing
Are you a highly organized and proactive professional eager to make a significant impact in a fast-paced, growth-oriented digital marketing agency? Trailzi is seeking a dedicated Part-Time Project Coordinator to streamline our operations, enhance client communication, and empower our team. This is a long-term, remote position, ideal for individuals looking to grow their skill set over time.
You'll thrive in an environment passionate about creating efficient workflows and fostering a positive team culture. You will play a crucial role in ensuring projects are delivered on time and to client satisfaction, while also driving internal efficiency through process improvements and automation.

About Trailzi
Trailzi is a results-driven marketing agency dedicated to helping small businesses achieve measurable results. We believe that success starts with a clear plan, enabling our clients to focus their budget on activities that truly deliver. We pride ourselves on innovation, leading businesses through the AI revolution, client success, and fostering a collaborative, growth-oriented team environment where every member is vital to our collective success.

Key Requirements for This Role:
Working Hours: Approximately 8:30 AM CDT to 12:30 AM CDT (Central Daylight Time, North America), Monday through Friday. This shift ensures significant overlap with our US-based clients and tea ---------- mbers, as well as crucial late afternoon/evening collaboration with our Philippines-based team.
Exceptional English Communication: You must possess excellent and professional verbal/written English communication skills, with a clear, neutral, or very lightly accented speaking style suitable for direct and professional client interactions.

What You'll Do (Responsibilities):
Client Communication: Serve as a primary point of contact for clients, providing regular project updates, delivering assets, gathering feedback, and proactively managing expectations.
Project Planning & Execution: Develop detailed project timelines within ---------- , define project scope, assign tasks to tea ---------- mbers, establish dependencies, and ensure clear communication of responsibilities.
Task Management & Monitoring: Utilize ---------- to assign, track, and monitor the progress of tasks, ensuring on-time completion and optimal team capacity. Proactively identify and address potential roadblocks or delays.
Automation & Process Improvement: Identify opportunities to automate repetitive tasks and streamline workflows using ---------- and Active Pieces (or similar platforms like Zapier or Pabbly). Implement automations to reduce owner involvement in execution-level tasks.
Software Management: Effectively manage and leverage our core software platforms, including ---------- , ---------- , and Google Workspace, to optimize project delivery and team collaboration.
Performance Management & Accountability: Understand and apply our internal guidelines for addressing missed task timelines, including providing training, increasing accountability, and escalating issues as necessary. Communicate the financial implications of time management to the team.
Reporting to Leadership: Provide regular updates to the Owner, including daily stand-up contributions and monthly reports on owner activities that have been automated or delegated.
Team Collaboration & Culture: Foster a positive and collaborative team environment, emphasizing a people-first approach while ensuring efficient task management.

What We're Looking For (Qualifications):
Previous Project Coordinator or Project Management experience.
Strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.
Demonstrated ability to problem-solve effectively and proactively.
Proven ability to set boundaries and hold tea ---------- mbers accountable.
Ability to work independently and remotely in a part-time capacity with a Monday to Friday schedule.

Pay
Pay is aligned with an entry-level, part-time Project Coordinator role.


Ready to Chart Your Path?
If you've read this far and feel a spark of excitement, we're already impressed! We're seeking candidates who truly pay attention to detail, and this is your chance to shine.
To apply for this role and use 10 of your precious Apply Points, please submit your application with the following:

Email Subject Line: Please use "Trailzi Coordinator Application - [Your Name]" in your subject line. This tells us you've thoroughly reviewed the role and are ready to start on this journey with us.
Your Application: While not required, a compelling cover letter that highlights your relevant experience in project coordination and automation, along with your passion for helping small businesses, can help your application stand out!
We're excited to hear from you and discover how you can help us continue to deliver exceptional results for our clients!

SKILL REQUIREMENT
Customer Support Management Project Management Digital Marketing
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