AU Company - Full Time Administrative Assistant - Carpentry/Trades background

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: TYPE OF WORK

Full Time

: SALARY

AUD $900-$1100

: HOURS PER WEEK

40

: DATE UPDATED

Jul 18, 2026

JOB OVERVIEW

Company: Acland Property Services - Melbourne Australia
Location: Remote (Philippines)
Hours: Full-Time – 8 Hours/Day, 5 Days/Week (Aligned with Australian AEST business hours)
Industry: Construction / Carpentry / Property Services

About Us
Acland Property Services is a Melbourne Australia based carpentry and property services company delivering high-quality residential and light commercial Carpentry projects. We are growing and looking for a driven, organised, and confident Administrative Assistant to help create/manage leads, schedule jobs, follow up quotes, and support business growth through all the admin tasks.
This is a long-term full-time role for someone who wants stability and growth.

Role Overview
You will be the first point of contact for new enquiries and a key driver for growth. Your focus will be turning enquiries into booked site visits and confirmed jobs, while also supporting day-to-day admin and scheduling. You will be the main point of contact for clients, contractors and suppliers. And the go-to person for the business and employees. Must have experience in dealing with carpentry, building or trades related work

Core Responsibilities
Admin assistance (Primary Focus)
• Monitor and respond to purchase order from existing clients and new leads (HiPages, website, email, phone)
• Create jobs and Book site visits into booking system
• Follow up with clients and contractors and suppliers (calls + SMS + email)
• Re-engage old leads and past clients
• Maintain and update CRM daily
• Track pipeline and report daily numbers
• Monthly accounts reconciliation
• Social media accounts management and content producing
• Managing CRM system
• Job updating
• Answer incoming calls professionally
• Manage shared calendar scheduling
• Prepare basic quote templates (final approval by director)
• Send invoices & payment reminders
• Request Google reviews after completed jobs
• Maintain organised file systems and job records
• Other admin works appointed by the management

Key Performance Expectations (KPIs)
This role is performance-based. Minimum expectations:
• 100% response to new POs and jobs
• Calendar booked 1–2 weeks ahead
• Daily report submitted
• All admin tasks assigned performed 100%

Required Skills & Experience
• Excellent spoken and written English
• Confident and professional phone manner
• Must have previous experience appointment setting, and construction/trades background
• Strong organisational skills
• Experience using CRM systems
• High attention to detail
• Self-motivated and proactive
• Reliable internet and quiet workspace

Employment Details
• Full-Time (8 hours/day, 5 days/week)
• Must overlap with Australian business hours (AEST)
• Long-term position – we are looking for someone who will grow with the company for many years to come and get to bigger positions within the company.
• Monthly salary (based on experience)

Important: Who This Role Is NOT For
Do NOT apply if:
• You do not have any background in construction or carpentry or similar trades experience
• You are uncomfortable making phone calls
• You wait for instructions instead of taking initiative
• You dislike sales targets or KPIs
• You are looking for short-term freelance work

Who We’re Looking For
We want someone:
• Hungry to grow with a business
• Comfortable speaking to Australian clients
• Driven by performance results
• Organised and structured
• Interested in long-term stability

How to Apply
Please include:
1. A short video introduction (2–3 minutes)
2. Internet speed test screenshot
3. The word “ACLPS” in your subject line
4. You're resume and previous experience must be able to demonstrate

SKILL REQUIREMENT

Administrative Management Office and Administration Admin Data Processing

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AU Company - Full Time Administrative Assistant - Carpentry/Trades background

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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