Senior QuickBooks Bookkeeper (Multi-Entity, Remote — U.S. Healthcare & Assisted Living)

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TYPE OF WORK

Full Time

SALARY

$905.00 - $1,105.00 per month

HOURS PER WEEK

40

DATE UPDATED

Jul 17, 2026

JOB OVERVIEW

How to Apply:
Go to ---------- for full application instructions, please apply back on this platform. Candidates who pass initial screening will be invited to a paid working interview as part of our hiring process.

IMPORTANT: Your subject line must say "5 QBO Questions" exactly — applications without this exact phrase in the subject line will not be considered.
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This role requires a self-starting, problem-solving personality. You should be comfortable picking up the phone and having real, human-to-human conversations — including collections calls when needed — rather than relying only on email or chat. You'll also be working closely with the team, with frequent face-to-face interaction over Zoom.

An executive assistant background — or a strong understanding of how a great EA operates — is a real asset here. We're looking for someone with that mindset: anticipating needs before being asked, managing details without being told twice, protecting leadership's time, and moving fluidly between tasks without losing precision. If you've supported an executive directly, or simply think that way naturally, that's exactly the kind of self-direction this role requires.
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Job Description:

We're hiring a Senior QuickBooks Bookkeeper to take full ownership of the books across several related U.S. businesses — a 40-bed assisted living and memory care facility, a healthcare case-management company, related property/holding entities, and a new educational subscription platform. This is not a basic data-entry or transaction-categorization role. We need someone who can independently clean up messy historical books, reconcile every account with real investigation, manage multi-entity and intercompany accounting, and turn QuickBooks into financial reports leadership can actually act on.

What you'll own:
- Full-cycle bookkeeping across multiple QuickBooks Online companies
- Reconciliation of bank, credit card, loan, payroll, and merchant accounts
- Historical cleanup of misclassified owner distributions, loan payments, and intercompany transfers
- Multi-entity accounting with accurate due-to/due-from schedules
- Payroll accounting support (Gusto/Paycor)
- Accounts receivable/payable, including resident rent-roll tracking and aging reports
- Weekly cash-flow projections and month-end close reporting (P&L, balance sheet, cash flow, variance commentary)
- Weekly interacting with company executives and founder


Requirements:
- 5+ years of hands-on bookkeeping experience
- 3+ years of advanced QuickBooks Online experience
- Demonstrated experience cleaning up disorganized or inaccurate QuickBooks files
- Multi-entity or intercompany accounting experience
- Strong written and spoken English
- Articulate and strong telephone skills.
- Ability to work independently and meet deadlines without repeated reminders
- Availability overlapping U.S. Arizona and California business hours (Arizona does not observe daylight saving time, so the overlap with California shifts by an hour for part of the year)
- Proficient in QBO, Google Suites, Microsoft & AI platforms


Preferred:
- U.S. assisted living, healthcare, or property/real-estate accounting experience
- Experience with resident rent rolls or healthcare/government billing
- Familiarity with Gusto, Paycor, ClickUp, Time Doctor, or Loom, Vimeo, Go High-Level, Electronic Health Records When I work
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You must have a stable, reliable internet connection and your own computer setup capable of running QuickBooks Online and other browser-based systems. A backup internet option is strongly recommended given the nature of this role. While backup power isn't required, you should be equipped to work independently without regular technical interruptions and have a plan to work during power outages, either local hotels or other options. Routine power outages are not acceptable in this position.

Type: Full-time, long-term, remote
Schedule: Must overlap with Arizona and California business hours

_______________________________________________________________________________________________________________________________________
How to Apply Again:
Go to ---------- for full application instructions.
Important: Your email subject line must say "5 QBO Questions" exactly — applications without this exact phrase in the subject line will not be considered.
Candidates who pass initial screening will be invited to a paid interview as part of our hiring process.

SKILL REQUIREMENT
Quickbooks Creative Problem Solving AI Tools
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