Accounts Payable Retail Property Manager

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TYPE OF WORK

Full Time

SALARY

$5

HOURS PER WEEK

40

DATE UPDATED

Jul 17, 2026

JOB OVERVIEW

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We are seeking a detail-oriented, highly organized Accounts Payable Specialist with experience in the Retail Property Management sector. In this role, you will manage end-to-end accounts payable operations for our commercial/retail real estate portfolio, ensuring vendor payments, utility bills, and property expenses are processed accurately and on schedule.

If you are a numbers-driven professional who understands the billing workflows of retail properties and thrives in an independent, remote work environment, we want to hear from you!

Key Responsibilities:
Invoice Management: Review, verify, and code vendor, contractor, and utility invoices specific to retail properties.

Payment Processing: Prepare and schedule electronic payments (ACH, wires) and coordinate check runs while avoiding late fees.

Reconciliations: Perform regular vendor statement reconciliations and resolve any billing discrepancies or outstanding balances.

Property-Specific AP: Manage recurring property expenses, common area maintenance (CAM) related bills, and coordinate tenant-related vendor expenses.

Systems Management: Input and track financial data within our property management software (eg, AppFolio, Yardi, RealPage, or Buildium) and QuickBooks.

Vendor Relations: Act as the primary point of contact for vendor inquiries, maintaining professional and timely communication.

Month-End Support: Assist the accounting team with month-end closing procedures, AP aging reports, and accrual tracking.

Hard Skills & Experience Required:
Experience: Prior experience handling Accounts Payable within Property Management (Commercial or Retail real estate experience is highly preferred).

Software Proficiency: Hands-on experience with property management software (Yardi, AppFolio, Buildium, etc.) and accounting systems (QuickBooks, Xero).

Excel Skills: Intermediate Excel skills (VLOOKUPs, basic formulas, formatting).

Financial Literacy: Strong understanding of general ledger (GL) coding, invoice matching, and basic accounting principles.

Soft Skills Required:
Attention to Detail: Absolute precision when entering invoice numbers, dates, and payment amounts.

Communication: Fluent, professional written and verbal English skills for managing vendor disputes politely and clearly.

Time Management: Ability to prioritize urgent utility bills and vendor deadlines autonomously in a remote setup.

SKILL REQUIREMENT
Accounts Payable Property Management
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