Administrative Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

3.50-4.50

: HOURS PER WEEK

40

: DATE UPDATED

Jul 16, 2026

JOB OVERVIEW

Full-Time | 100% Remote | Personal & Business Support
???? Salary: $400–$700 USD/month (based on experience)
???? Shift: Monday–Friday | US Central Time (flexible start)
**About Calm Quarters**

Calm Quarters is a US-based company led by Mekiel Mitchell. We are looking for a reliable, detail-oriented virtual assistant to provide comprehensive day-to-day support — handling communications, managing schedules, keeping systems organized, and ensuring everything runs smoothly on both the business and personal side.

**About the Role**

This is a full-time, long-term virtual assistant position supporting Mekiel Mitchell directly on business and personal tasks. You will be a key part of daily operations. We are looking for someone proactive, trustworthy, and professional — someone who takes initiative without being asked twice.

**YOUR DAILY RESPONSIBILITIES**

???? Communications

• Answer, screen, and route inbound and outbound calls on behalf of Mekiel
• Manage personal and business email inboxes — read, organize, draft replies, and follow up
• Book meetings and appointments with clients, partners, and vendors
• Attend virtual meetings via Zoom/Google Meet, take notes, and send follow-up summaries
• Serve as the first point of contact and represent Calm Quarters professionally at all times

???? Calendar Management

• Maintain and manage personal and business calendars daily
• Schedule, reschedule, and send reminders for all appointments and deadlines
• Coordinate across multiple time zones for calls and meetings
• Prepare daily briefings so Mekiel always knows what's ahead

???? CRM Management

• Enter, update, and maintain records in the company CRM (GoHighLevel)
• Track leads, client interactions, and pipeline follow-ups
• Set tasks and reminders based on CRM activity
• Pull reports and keep data clean and up to date

???? Document & Computer Organization

• Organize electronic paperwork — contracts, intake forms, compliance docs, and agreements
• Maintain a clean, logical filing system in Google Drive and cloud storage
• Organize computer files, folders, and digital workspaces
• Prepare, proofread, and format documents, reports, and presentations
• Complete e-signatures, online forms, and electronic submissions

???? Supplies & Purchasing
• Order office and operational supplies online as directed
• Track orders, manage deliveries, and handle returns when needed
• Research vendors and compare pricing before making purchases
• Keep records of all purchases for accounting purposes

???? Personal Assistant Tasks

• Manage personal appointments, reservations, and personal calendar items
• Research and book personal travel — flights, hotels, transportation
• Coordinate personal shopping, online orders, and household service scheduling
• Handle personal correspondence and relationship follow-ups
• Research topics and compile briefings or summaries on request
• Assist with social media scheduling and personal brand coordination
• Maintain strict confidentiality on all personal and business matters

**REQUIREMENTS**

• Minimum 1–2 years of experience as a virtual assistant or administrative assistant
• Excellent English communication skills — written and spoken (neutral accent preferred)
• Strong proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Experience with CRM tools (GoHighLevel, HubSpot, Salesforce, or similar)
• Reliable computer, high-speed internet (minimum 20 Mbps), and a quiet workspace
• Ability to work US Central Time hours (CST/CDT)
• Strong attention to detail and ability to multitask across several projects
• Trustworthy, discreet, and professional at all times
• Experience using Zoom, Google Meet, Slack, or similar platforms

**TOOLS YOU'LL USE**

• Google Workspace — Gmail, Calendar, Drive, Docs, Sheets
• CRM — GoHighLevel or similar
• Zoom / Google Meet
• Slack
• Canva (a plus)
• Asana, Notion, or ClickUp (a plus)

**COMPENSATION & SCHEDULE**

• Salary: $400–$700 USD/month depending on experience
• Full-time: 40 hours/week, Monday–Friday
• Work hours: US Central Time (flexible 8am–5pm CST)
• Paid via Remitly
• Performance review and raise opportunity after 90 days
• Long-term, stable position

**HOW TO APPLY**

To be considered, please send ALL of the following:

1. Your updated resume or CV
2. A voice note explaining why you are a great fit
3. List of tools and software you are proficient in
4. Your available start date and preferred work hours (in CST)

SKILL REQUIREMENT

Communication Problem Solving Multitasking

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0010
Controller Execution Time ( Jobseekers / Job )	0.0221
Total Execution Time	0.0240

GET DATA

No GET data exists

MEMORY USAGE

1,509,768 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Administrative-Assistant-1690712

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0110 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1690712 LIMIT 1
0.0008	SELECT * FROM `employers` WHERE `employer_id` = 938774 LIMIT 1
0.0025	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1690712 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-07-21',ej.date_added) duration_days, DATEDIFF('2026-07-21',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-07-21',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1690712'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1690712
0.0007	`UPDATE employer_jobs SET hit_counts = '*Jul-16-2026=867Jul-17-2026=410Jul-18-2026=88Jul-19-2026=4**Jul-21-2026=1' WHERE job_id= '1690712'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '***Jul-2026=1370' WHERE job_id= '1690712'`
0.0007	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1690712' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1690712
0.0030	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '938774' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0005	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1784666524
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Administrative-Assistant-1690712
csrf-token	e76cfec4a1c8154255fe42cc98ba6f4a

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.188
HTTP_DNT

Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?