Chief of Staff / Operations Manager

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

40

: DATE UPDATED

Jul 16, 2026

JOB OVERVIEW

About the Role
We are looking for an exceptional Chief of Staff / Operations Manager to work directly with the CEO and help build a highly organized, scalable eCommerce company.
This is one of the most important leadership positions in the business. Your mission is to build systems, improve workflows, coordinate teams, delegate work, and ensure projects move from idea to completion without constant CEO involvement.
You will be responsible for creating structure, accountability, and operational excellence across the company.

Key Responsibilities
Executive Support
* Work directly with the CEO on strategic initiatives and priorities.
* Help organize daily, weekly, monthly, and quarterly business goals.
* Prepare reports, meeting agendas, and executive summaries.
Operations & Project Management
* Own and manage the company project management system (ClickUp).
* Assign, prioritize, and track projects across all departments.
* Ensure deadlines are met and projects move forward efficiently.
* Identify bottlenecks and proactively solve problems.
Systems & Process Improvement
* Build and improve company workflows.
* Develop and maintain SOPs.
* Create dashboards and KPIs.
* Improve efficiency through automation and better systems.
Team Coordination
* Coordinate work between Operations, Amazon, Creative, Marketing, PPC, Product Development, Inventory, and external vendors.
* Hold tea ---------- mbers accountable and follow up on deliverables.
* Run weekly project meetings and provide leadership updates.
Product Launch Coordination
* Oversee launch timelines.
* Ensure packaging, listings, inventory, marketing assets, and production stay on schedule.
* Coordinate communication between departments.

Qualifications
* 5+ years of Operations Management, Chief of Staff, Project Management, or Business Operations experience.
* Experience building operational systems and improving business processes.
* Strong leadership and organizational skills.
* Excellent English communication.
* Highly proactive and detail-oriented.
* Strong analytical and problem-solving abilities.
* Comfortable working in a fast-paced entrepreneurial environment.
* Bachelor's degree is preferred but not required. Proven experience is more important than formal education.

Preferred Experience
* eCommerce
* Amazon
* Shopify
* Consumer packaged goods (CPG)
* Beauty or wellness industry
* ClickUp implementation
* SOP development
* KPI dashboard creation
* Remote team management
* AI productivity tools

What Success Looks Like
Within your first year you will:
* Build a highly organized ClickUp workspace.
* Create SOPs for major business processes.
* Implement dashboards and KPIs.
* Improve accountability across the team.
* Ensure projects consistently move from idea to completion.
* Significantly reduce the CEO's involvement in day-to-day operations.

We're Looking For Someone Who
* Thinks like a business owner.
* Builds systems instead of temporary fixes.
* Loves organization and efficiency.
* Takes ownership and solves problems proactively.
* Holds people accountable while maintaining positive relationships.
* Enjoys building scalable businesses.

To Apply
Please submit:
* Resume
* LinkedIn profile
* WhatsApp number
* A brief introduction explaining why you're a good fit.
Please also answer:
1. Describe the largest business or team you have helped organize.
2. Which project management systems (ClickUp, Asana, ---------- , etc.) have you implemented?
3. Share an example of a workflow or process you improved and the results.
4. How would you organize a fast-growing eCommerce company with multiple departments and hundreds of recurring tasks?
5. Share examples of dashboards, SOPs, or operational systems you have built.
6. What AI tools do you use to improve productivity?

SKILL REQUIREMENT

Project Management Systems Administration Team Leadership

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0007
Controller Execution Time ( Jobseekers / Job )	0.0153
Total Execution Time	0.0166

GET DATA

No GET data exists

MEMORY USAGE

1,505,264 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Chief-of-Staff-Operations-Manager-1690128

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0104 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0003	SELECT * FROM `employer_jobs` WHERE `job_id` = 1690128 LIMIT 1
0.0008	SELECT * FROM `employers` WHERE `employer_id` = 446555 LIMIT 1
0.0009	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1690128 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-08',ej.date_added) duration_days, DATEDIFF('2026-08-08',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-08',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1690128'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1690128
0.0007	`UPDATE employer_jobs SET hit_counts = '*Jul-16-2026=563Jul-17-2026=78Jul-18-2026=24Jul-19-2026=25Jul-20-2026=30Jul-21-2026=18Jul-22-2026=15Jul-23-2026=18Jul-24-2026=5Jul-25-2026=5Jul-26-2026=6Jul-27-2026=18Jul-28-2026=10Jul-29-2026=16Jul-30-2026=15Jul-31-2026=12Aug-01-2026=5Aug-02-2026=1Aug-03-2026=14*Aug-08-2026=1' WHERE job_id= '1690128'`
0.0007	`UPDATE employer_jobs SET monthly_hits = '*Jul-2026=858*Aug-2026=21' WHERE job_id= '1690128'`
0.0007	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1690128' AND status LIKE 'sent%' ORDER BY id DESC`
0.0002	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1690128
0.0046	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '446555' AND `date_added` >= '2022-06-08'
0.0004	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1786201230
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Chief-of-Staff-Operations-Manager-1690128
csrf-token	2adc050f6aa42fa9fbcc19a7e1ca1c5b
job_search_keyword

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.172
HTTP_DNT

Chief of Staff / Operations Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?