Administrative & Bookkeeping Virtual Assistant (Construction) – Full-Time Remote

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TYPE OF WORK

Full Time

SALARY

$6

HOURS PER WEEK

40

DATE UPDATED

Jul 15, 2026

JOB OVERVIEW

Administrative & Bookkeeping Virtual Assistant (Construction) – Full-Time Remote

We are looking for a highly organized and proactive Administrative & Bookkeeping Virtual Assistant to support a growing structural steel fabrication and commercial construction business.

This role combines administrative support, customer service, bookkeeping, scheduling, and a one-time website development project. We are looking for someone who is detail-oriented, communicates professionally, and enjoys supporting day-to-day business operations.

- Answer inbound phone calls and direct inquiries professionally
- Respond promptly to emails and WhatsApp messages
- Schedule client meetings, site visits, estimates, and job appointments
- Maintain organized calendars and appointment schedules
- Provide exceptional customer service to clients, vendors, and subcontractors
- Manage Accounts Payable (AP) and Accounts Receivable (AR)
- Perform bank reconciliations using QuickBooks Online
- Process invoices, payments, and customer billing
- Maintain accurate financial records and bookkeeping documentation
- Assist with preparing financial reports
- Design and build a professional company website (one-time project)
- Update website content and perform basic SEO optimization
- Support general administrative tasks and documentation

Requirements:
- Previous experience as an Administrative or Virtual Assistant
- Strong customer service and professional phone communication skills
- Experience managing emails, WhatsApp, and appointment scheduling
- Strong QuickBooks Online experience (Required)
- Experience with Accounts Payable (AP), Accounts Receivable (AR), and Bank Reconciliations
- Excellent organizational and multitasking abilities
- Strong written and verbal English communication skills
- High attention to detail and accuracy
- Ability to work independently and manage multiple priorities

Highly Preferred:
- Experience supporting construction, structural steel, welding, fabrication, or contractor businesses
- Basic website development experience (WordPress, Wix, Squarespace, or similar)
- Basic SEO knowledge
- Experience using Google Workspace and Microsoft Office
- Experience using CRM or scheduling software

Work Setup:
- Full-Time Remote
- Schedule aligned with client business hours (to be discussed during the interview)

If you have strong administrative and bookkeeping experience and enjoy supporting construction businesses, we'd love to hear from you.

Apply here:
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OLJ Skills:
- QuickBooks
- Bookkeeping
- Administrative Support

SKILL REQUIREMENT
Quickbooks Bookkeeping Construction And Engineering
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