Bookkeeping Operations Manager

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: TYPE OF WORK

Any

: SALARY

7

: HOURS PER WEEK

40

: DATE UPDATED

Jul 15, 2026

JOB OVERVIEW

About Us
Finance Therapy Group is a rapidly growing U.S. accounting, tax, and CFO advisory firm serving entrepreneurs across the country.

We are transitioning into an AI-first accounting firm, and we're building a bookkeeping department that delivers CFO-ready financials—not basic bookkeeping.

We're looking for someone who wants to help build that department.

Your Mission

You are not responsible for simply completing bookkeeping.

You are responsible for the success of our bookkeeping department.

Your job is to build, lead, coach, review, improve, and elevate the team.

When your department succeeds...

You succeed.

When your department misses deadlines...

You own it.

When errors make it to clients...

You own it.

When your team grows...

That's your success.

Your Responsibilities
Department Leadership
Lead and manage the bookkeeping department.
Supervise, coach, and develop bookkeeping staff.
Hold tea ---------- mbers accountable to deadlines and quality standards.
Conduct regular performance reviews and coaching sessions.
Create an environment of ownership, accountability, and excellence.
Train and onboard new bookkeeping staff.
Develop future leaders within the department.
Quality Control

You will review ALL bookkeeping before client delivery.

You are expected to:

Catch mistakes.
Find missing transactions.
Identify inconsistencies.
Correct inaccurate financial reporting.
Review reconciliations thoroughly.
Review journal entries.
Ensure every client receives accurate financials.

We expect our clients to trust our numbers without question.

Client Ownership

You should understand every client you oversee.

You will:

Identify accounting issues before the client notices them.
Ask intelligent questions.
Investigate unusual transactions.
Resolve discrepancies.
Communicate professionally with clients.
Deliver books that are complete, accurate, and CFO-ready.
Payroll Expertise

You MUST have strong payroll knowledge.

This includes:

QuickBooks Payroll
ADP
Gusto
Multi-state payroll
Payroll tax setup
State payroll registrations
Federal payroll compliance
Payroll reconciliations
Quarterly payroll reporting

You should know how to set payroll up correctly not simply process payroll. And Also be open to learning other client systems.

Accounts Payable

Experience managing:

Vendor payments
Bill Pay
Accounts Payable
Vendor reconciliations
Cash flow considerations
Payment scheduling
AI & Technology

We are building an AI-first accounting firm.

You should be excited to:

Learn AI.
Improve systems.
Automate repetitive work.
Help train your team on AI workflows.
Continuously improve department efficiency.
Leadership Expectations

We are NOT looking for someone who waits for instructions.

We ARE looking for someone who:

Solves problems independently.
Takes complete ownership.
Leads people with confidence.
Creates systems.
Improves processes.
Coaches others.
Asks difficult questions.
Thinks critically.
Holds themselves accountable.
Takes pride in excellence.
Required Experience
5+ years of full-charge bookkeeping
5+ years reviewing bookkeeping
5+ years leading a bookkeeping or accounting team
Advanced QuickBooks Online
Strong English communication
Payroll implementation experience
Bill Pay experience
Client-facing experience
Outstanding organizational skills
Excellent time management

You Will NOT Be Successful Here If You...
Need constant supervision.
Wait for someone else to identify problems.
Miss deadlines.
Struggle with organization.
Dislike coaching people.
Become overwhelmed managing multiple priorities.
Accept "almost correct."
You WILL Thrive Here If You...
Naturally lead people.
Enjoy reviewing other people's work.
Catch details others miss.
Love creating systems.
Believe accountability creates excellence.
Enjoy mentoring junior accountants.
Think like an owner instead of an employee.
Success in This Role Looks Like

Within your first six months:

Every bookkeeping client receives accurate financials.
The bookkeeping team consistently meets deadlines.
Junior staff are improving every month.
Department KPIs are clearly measured.
AI has reduced manual work.
The bookkeeping department operates with confidence, structure, and accountability.
Final Question

If you're still reading this, answer the following question in your application:

Tell us about the biggest accounting or bookkeeping mistake you found that everyone else missed.

Walk us through:

How you found it.
Why it mattered.
How you corrected it.
What you did to ensure it never happened again.

Applications without this answer will not be considered.

SKILL REQUIREMENT

Financial Accounting Bookkeeping Accounting Management

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Bookkeeping Operations Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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