Experienced VA for Real Estate Team - Marketing/Social Media/Listing Management

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: TYPE OF WORK

Full Time

: SALARY

$6-$8/hr

: HOURS PER WEEK

40

: DATE UPDATED

Jul 14, 2026

JOB OVERVIEW

Who We Are
We are a small, boutique family real estate brokerage with 2 agents. We are known in the community as the family brokerage that has amazing marketing and service.

Who We're Looking For
A sharp, self-directed VA with attention to detail who runs the marketing and operations behind a high-performing real estate practice. You own social media/design templates and you're comfortable moving between creative work and transaction operations without needing hand-holding. If you live in Canva and think in content calendars, keep reading. You MUST have a minimum of 2 years of real estate VA experience.

What You'll Own
Social Media
-Plan, schedule, and post daily content across Instagram, Facebook, YouTube and Google Business Profile (cross-posting where relevant) possibly with Metricool
-Assist agents with maintaining and executing a content calendar and social media tracker. Weekly reports to owner
-Draft captions, hashtag sets, and engagement copy on-brand

Canva Design (must be expert-level)
-Build listing graphics, Just Listed/Just Sold posts, Stories, carousels, flyers, and market-update templates
-Work fluently with Brand Kits — colors, fonts, logos — to keep every asset on-brand
-Create and maintain reusable templates so output stays fast and consistent
-Resize and repurpose single designs across multiple platform formats
-Order postcards and brochures from vendor websites

Transaction & Escrow Support
-Keep agents informed on buyer and seller escrows against milestone checklists (EMD, appraisal, contingency removals, final walkthrough, COE) and place important dates in google calendar
-Track BRBC and Listing Agreement expirations; prepare renewals and DocuSign requests
- Prepare CDA forms

Listing Management
- Create and maintain the new-listing Google folder; populate and organize all listing docs & prestaging, staged photos
- Build and run the prep schedule spreadsheet — handyman, painting, inspections, gardening, staging, cleaning, photography, videography — tracking each phase to "on track" or "complete"
- Coordinate vendors against the schedule (handyman, video, carpet, stagers, cleaners) and confirm scheduling/completion
- Track expense estimates and invoices per listing (hauling, repairs, painting, staging, inspections, etc.)
- Move expenses spreadsheets into the listing folder; keep them current
- Manage MLS status updates through the full lifecycle (Coming Soon ? Active ? Contingent/No Show ? Pending ? Closed)
- Enter listing and photos into MLS and have agent approve and make active.
- Coordinate sign install/removal and rider changes ("Sale Pending," "Remove Sign")
- Support "Coming Soon" and "Active" date planning against listing deadlines. Keep agents/clients informed.
- Facilitate open house scheduling and broker's tour logistics (we have a list of open house agents)
- Coordinate staging removal

CRM
- Keep the CRM (Sierra) updated: leads, deal stages, sources, past-client transitions
- Enter leads as needed

General Duties
- Send end-of-day updates
- Manage prioritized/labeled email inboxes and prune/tag as directed
- Update production and commission tracking spreadsheets
- Coordinate open house bookings and referral agreements
- Monitor google voice messages and respond with preplanned responses
- Monitor showingtime

Required Skills

Advanced Canva proficiency — Brand Kits, templates, multi-format resizing (non-negotiable)
Proven social media management for a brand or business, ideally real estate
Real estate transaction/escrow experience strongly preferred
Fluency with CRMs (Sierra a plus), Google Workspace, DocuSign
Strong written English for client-facing email drafting
Detail-obsessed on dates, deadlines, and compliance tracking
AI proficient

You'll Thrive Here If You

Move fast, take ownership, and don't wait to be told twice
Catch deadline risks before they become problems
Produce polished, on-brand work the first time
Communicate crisply and proactively

SKILL REQUIREMENT

Canva Google Workspace AI Tools

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Experienced VA for Real Estate Team - Marketing/Social Media/Listing Management

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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