Book Keeper - Construction Company

Job Description: Senior Project Accountant (Payables & amp; Compliance Specialist)
Company: Ayazz Construction LLC
Reports To: Chief Financial Officer (CFO)
Location: Remote
Position Type: Full-Time

Role Overview
We are seeking a licensed CPA with extensive, verified expertise in U.S. Construction Accounts
Payable, Subcontractor Management, and Legal Compliance to serve as our Senior Project
Accountant.

This is a high-leverage role that demands a unique operational blend: you must possess the
technical financial intelligence of a corporate controller (understanding GAAP revenue
recognition, liability accounting, and risk mitigation) while enthusiastically owning the daily,
high-volume transactional data entry and mailroom triage. You will serve as primary contact on
all cash outflows, ensuring no dollar leaves the company without a verified contract.

Qualifications:
? Active CPA License: Must hold a valid Certified Public Accountant (CPA) license or
equivalent top-tier local chartered credential.

? U.S. Construction Industry Mastery: Minimum 2+ years of direct experience managing
accounts payable specifically for a U.S. General Contractor or high-volume trade
subcontractor.

? QBO Advanced & Projects Expert: Verified expert-level execution in QuickBooks Online
Advanced, with deep practical knowledge of the Projects engine, open commitments,
class tracking, and expense-to-job allocation workflows.

? Data Entry Ownership: Complete willingness to execute daily manual data tracking,
receipt processing, email inbox sorting, and line-item billing entries without viewing
transactional tasks as beneath your professional credentials.
Detailed Core Responsibilities

1. Subcontractor & Vendor Accounts Payable Ledger Management
? Commitment Control & PO Matching: Review and cross-reference all incoming
subcontractor pay applications and vendor material invoices against original executed
subcontracts and approved Purchase Orders (POs) within QBO.

? Variance Isolation & Enforcement: Proactively identify, log, and isolate any cost
discrepancies, quantities mismatches, or unapproved overbillings. Flag variances
immediately to Project Managers and the CFO; ensure no unauthorized or out-of-scope
costs hit the general ledger.

? Backcharge & SCO Administration: Track and record Subcontractor Change Orders
(SCOs) and backcharges within QBO, ensuring contract commitments perfectly reflect
field realities before bills are routed for final signature.

2. Advanced Retainage & Job Costing Architecture
? Multi-Line Allocation: Execute precise, multi-line data entry for all job costs. Allocate
expenses accurately based on standardized construction cost codes (CSI Divisions) and
specific QBO Project buckets.

? Retainage Liability Accounting: Cleanly administer the double-entry accounting
mechanics for subcontractor progress billings. Isolate gross work completed to the
specific project expense asset, while cleanly routing the standard 5% or 10% retainage
withholdings to the Subcontractor Retainage Payable (Current Liability) general ledger
account.

? Statement & Credit Reconciliation: Perfor ---------- ticulous monthly reconciliations of high-
volume supplier statements (e.g., major lumber, steel, and concrete suppliers) to
capture missed credits, early payment discounts, and unentered delivery tickets.

3. Construction Risk Mitigation & Statutory Compliance
? Statutory Lien Waiver Control: Own the company's strict Lien Waiver Matrix. Issue,
track, and verify the collection of all construction lien releases tied to the weekly pay
cycle:
- Conditional Progress Releases (with current pay apps).
- Unconditional Progress Releases (upon prior check clearing).
- Conditional Final Releases (prior to final retainage release).
- Unconditional Final Releases (upon project closeout).
? Subcontractor Insurance Verification: Audit and monitor subcontractor compliance
documentation daily. Ensure active Certificates of Insurance (COIs) are on file with
appropriate limits for General Liability and Workers' Compensation, and verify valid W-
9s are secured before any funds are authorized for release.

4. Data Pipeline & amp; Digital Mailroom Management
? Inbox Triage: Monitor the central ---------- inbox, parsing complex

email threads from field teams to cleanly extract invoice PDFs and supporting field logs.

? Staging Log Maintenance: Manually populate and manage the company's central
Google Sheets "Control Tower," tracking invoice dates, payment terms, project
locations, and approval statuses to give the CFO instant visibility into upcoming cash
cash requirements.

Technical & Core Competencies
? Primary Accounting Software: QuickBooks Online (Advanced / Projects / Advanced
Workflows).

? Data Architecture: Advanced Google Sheets and Microsoft Excel capabilities (nested
formulas, data validation arrays, pivot tables, clean report layout design).

? U.S. Industry Knowledge: Deep comprehension of accrual accounting principles within
construction GAAP, percentage-of-completion requirements, unbilled accounts payable
tracking, and standard U.S. banking infrastructure (ACH, wire transfers, check runs).

? Communication Professionalism: Superb written and spoken English. The ability to
write direct, firm, and highly professional emails to American vendors, subcontractors,
and internal Project Managers to resolve financial discrepancies.

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