Wholesale Sales Operations Coordinator

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: TYPE OF WORK

Full Time

: SALARY

500-750/monthly

: HOURS PER WEEK

40

: DATE UPDATED

Jul 13, 2026

JOB OVERVIEW

About Us
Coalition LA is a Los Angeles-based women's apparel company specializing in fashion outerwear, private label development, and wholesale distribution to boutiques, specialty retailers, and major U.S. retailers.

We are looking for a highly organized, detail-oriented, and proactive Sales Operations Coordinator to support our U.S. sales team. This is a long-term career opportunity with room for growth.

Responsibilities
Sales Support
Help Sales team draft Follow up emails with buyers regarding orders, samples, approvals, and deliveries.
Prepare professional follow-up emails.
Maintain customer communication records.
Schedule reminders and follow-up activities.
Order Management
Track purchase orders from placement through shipment.
Update order status daily.
Coordinate with factories and internal teams.
Monitor production timelines.
CRM & Customer Management
Update customer information.
Track customer communication.
Maintain buyer contact database.
Prepare customer sales reports.
Organize style reference images in N41
Maintain /Organize development files.
Organize sample information Digitally
Sales Administration
Prepare Pick Tickets for warehouse every day
Organize shipping documents.
Maintain order spreadsheets for warehouse to process the next morning
Generate repeat-order opportunities. Daily email after shipment to send Thank you email with tracking #. Weekly email to follow up on how they are selling and if they need to repeat the styles they ordered.
AI & Digital Tools
Use ChatGPT and AI tools to improve efficiency.
Assist with sales teams document preparation. create line sheet and update brand boom
Draft professional business emails.
Help organize digital files.

Qualifications
Excellent written and spoken English.
Minimum 2 years of administrative or sales support experience.
Apparel or fashion industry experience preferred.
Strong Excel and Google Sheets skills.
Strong attention to detail.
Highly organized.
Able to manage multiple projects.
Positive attitude and willingness to learn.
Comfortable using AI tools such as ChatGPT.

Experience with any of the following is a plus:

Shopify
ERP systems like N41
CRM software like Hotspot
Adobe Illustrator
Microsoft Teams

We Are Looking for Someone Who
Takes ownership of their work.
Communicates clearly and professionally.
Learns quickly.
Solves problems proactively.
Enjoys working in a team.
Wants to grow with our company long term.

Working Hours
Full-time
Monday–Friday
Must overlap several hours with Los Angeles business hours.

What We Offer
Long-term career opportunity.
Stable and growing U.S. fashion company.
Professional development.
Opportunity to work with AI and modern business systems.
Friendly and supportive team environment.
Opportunity for advancement into management as the company grows.
To Apply

Please send:
Resume
English introduction video (2–3 minutes)
Expected monthly salary
Earliest available start date
Examples of previous administrative or apparel-related work (if available)

SKILL REQUIREMENT

HubSpot CRM Microsoft Dynamics 365 Email Management

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Wholesale Sales Operations Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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