U.S. Tax Support & Personal Support

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

360

: HOURS PER WEEK

10

: DATE UPDATED

Jul 12, 2026

JOB OVERVIEW

Virtual Executive Assistant – U.S. Tax, Operations & Personal Support (10+ hrs/week)
Long-Term | Remote | Flexible Hours | Opportunity to Grow Into Full-Time
***Important Note: This role requires high-quality, human-standard work. No “AI slop,” auto-generated templates, or generic outputs.***

About the Role
I am seeking a highly reliable and detail-oriented Virtual Executive Assistant to support a growing U.S.-based tax and accounting firm. This position requires genuine human judgment, clear communication, and thoughtful execution—not automated or copy-pasted responses.

You will work directly with the owner, who operates the firm during evenings and weekends while maintaining a full-time job. The firm is boutique and specialized, which means accuracy, professionalism, and discretion are essential. This role may grow into a full-time position as the firm expands. We primarily provide tax guidance to Airbnb hosts, but have a handful of other small business clients.

Key Responsibilities

1. Tax & Accounting Administrative Support
- Assist with U.S. federal and state tax preparation workflows.
- Maintain calendars for all weekly, monthly, quarterly, and annual filing obligations.
- Set up new clients in our CRM, billing systems, QuickBooks, and document management platforms.
- Handle billing, invoicing, and payment follow-ups.
- Maintain QuickBooks to firm standards (accurate categorization, reconciliations, vendor/client updates).
- Assist with financial analysis for rental properties/Airbnbs.
- Work must be precise and manually reviewed—no AI auto-generated forms or tax outputs.

2. Email & Task Management
- Manually review and filter the owner’s email daily.
- Identify tasks, draft clear and personalized responses, and maintain an organized task list.
- No automated or AI-generated email replies—each message should be personalized and situationally aware.
- Support digital organization and document structuring.

3. Client Communication
- Communicate professionally and personally with clients regarding documentation, scheduling, and follow-up needs.
- Use judgment and situational awareness; no template-sounding messages or AI-influenced tone.
- Represent the firm with a warm, human, trustworthy presence.

4. Marketing & Content Support
- Assist with simple monthly blog posts, flyers, print materials, and light content editing.
- Help coordinate with the company’s website developer.
- Maintain inbound inquiry inboxes.
- Content should be original, thoughtful, and aligned with the firm’s voice—no AI-generated marketing fluff.

5. Personal Support
- Handle personal travel bookings, reservations, and scheduling.
- Maintain the owner’s personal Quicken budgeting.
- Support a private project requiring discretion.
- Assist with personal to-do lists and general life management.
- All work must reflect careful thinking and sound judgment.

6. Process Building (When Hours Are Available)
- Create SOPs, templates, checklists, and internal documentation based on real workflows.
- Build systems with clarity and logic—not AI auto-written filler or generic boilerplate.

Qualifications
- Experience with U.S. tax preparation or tax admin REQUIRED.
- Expertise in QuickBooks; familiarity with Quicken preferred.
- Excellent written and verbal English; ability to write naturally without “AI tone.”
- Strong organizational skills and an independent, detail-oriented work style.
- High integrity and ability to maintain strict confidentiality.
- Experience supporting small businesses or accounting firms is ideal.
- Experience with Canva or Google Workspace is beneficial.

Workload & Hours
- Approximately 10 hours per week.
- Flexible around evenings and weekends.
- Potential to grow into a full-time role with expanded duties.

Compensation
- Competitive hourly rate depending on experience.
- Weekly payments.
- Long-term partnership preferred.

Personality & Work Style
Looking for someone who:
- Produces real, thoughtful work (NO AI-generated slop).
- Writes clearly, concisely, and naturally.
- Is proactive, dependable, and self-directed.
- Has excellent judgment and care for detail.
- Is loyal, discreet, and genuinely invested in helping the business grow.

How to Apply
Please include:
1. A brief introduction—written by you, not AI.
2. Real examples of work related to U.S. tax admin, QuickBooks, or client communication.
3. Your weekly availability.
4. Your ideal hourly rate.

SKILL REQUIREMENT

Quickbooks Tax Preparation Personal Assistant

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0019
Controller Execution Time ( Jobseekers / Job )	0.0167
Total Execution Time	0.0194

GET DATA

No GET data exists

MEMORY USAGE

1,510,888 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/US-Tax-Support-Personal-Support-1687503

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0085 seconds) (Hide)

0.0006	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1687503 LIMIT 1
0.0004	SELECT * FROM `employers` WHERE `employer_id` = 791140 LIMIT 1
0.0012	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1687503 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-12',ej.date_added) duration_days, DATEDIFF('2026-08-12',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-12',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1687503'
0.0008	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1687503
0.0008	UPDATE employer_jobs SET hit_counts = '*Jul-12-2026=517Jul-13-2026=216Jul-14-2026=62Jul-15-2026=31Jul-16-2026=20Jul-17-2026=20Jul-18-2026=9Jul-19-2026=6Jul-20-2026=45Jul-21-2026=15Jul-22-2026=13Jul-23-2026=12Jul-24-2026=9Jul-25-2026=3Jul-26-2026=4Jul-27-2026=9Jul-28-2026=7Jul-29-2026=6Jul-30-2026=8Jul-31-2026=6Aug-01-2026=10Aug-02-2026=2Aug-03-2026=4Aug-04-2026=10Aug-05-2026=1Aug-06-2026=4Aug-07-2026=10Aug-08-2026=3Aug-11-2026=1*Aug-12-2026=1' WHERE job_id= '1687503'
0.0007	`UPDATE employer_jobs SET monthly_hits = '*Jul-2026=1018*Aug-2026=46' WHERE job_id= '1687503'`
0.0007	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1687503' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1687503
0.0018	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '791140' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1786487273
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/US-Tax-Support-Personal-Support-1687503
csrf-token	8524491021995daeaca90527249fbfd0
job_search_keyword

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.122
HTTP_DNT

U.S. Tax Support & Personal Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?