Law Firm Billing & Finance Assistant

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TYPE OF WORK

Part Time

SALARY

$600/month

HOURS PER WEEK

15

DATE UPDATED

Jul 11, 2026

JOB OVERVIEW

Law Firm Billing & Finance Assistant — A+ English Writing and Speaking Skills Required

U.S.-based law firm seeks a detail-oriented, financially sharp assistant to manage invoicing, timekeeping, collections, and take on light fractional-CFO responsibilities. The law firm is virtual and works with corporate clients and realtors in the commercial and residential real estate industries. This is a great fit for someone who loves numbers, has real QuickBooks Online experience, and is comfortable being the person who keeps the firm's finances on track, not just the biller.

RESPONSIBILITIES – Success in this role looks like:
• Billing & invoicing: monthly timesheets and client invoices go out in Clio on time, every time
• Vendor payments: vendor invoices get paid on time, with clean, up-to-date records
• Collections: outstanding balances get proactive follow-up, and overdue invoices keep trending down instead of piling up
• Financial oversight: the bookkeeper's monthly numbers get a sharp second look, the annual budget stays current without being asked, and QuickBooks Online is always audit-ready
• Trust accounting: IOLTA stays airtight — reconciled, compliant, and zero surprises
• Closings: support the paralegal to ensure commercial and residential closing ledgers balance, settlement statements get a genuine second set of eyes before they go out, and nothing slips through the cracks from contract to closing

REQUIREMENTS – You'll thrive in this role if:
• QuickBooks Online: is second nature — you reconcile accounts and read a P&L, balance sheet, and cash flow statement without hand-holding
• Trust/IOLTA accounting: rules and reconciliation for law firms aren't new to you
• Budgeting: you've built and managed one before, and you can explain the "why" behind a variance, not just report the number
• Clio: you're comfortable invoicing and billing matters in it (or a similar legal practice management platform)
• Collaboration: you're comfortable working alongside a paralegal on live transactions under closing deadlines
• Excel: your spreadsheet skills are strong — formulas, formatting, and basic reporting
• Written & Spoken English: is excellent — you'll be the one talking balances with clients and financials with the attorney
• Background: you've supported bookkeeping, controller, or fractional-CFO functions before, ideally for a U.S.-based company or law firm
• Discretion: financial information is handled confidentially
• Curiosity: you're excited to use AI and tech to make financial processes faster and more accurate

BENEFITS
The firm will pay a 13th month bonus (equal to the average of one month's pay). Nine paid holidays a year.

HOURS PER WEEK
This role will be expected to work 15–20 hours per week to start, Monday through Friday, with at least some hours overlapping 10:00am–5:00pm Eastern Standard Time. Hours may run higher during active closing periods, and may increase over time.

ADDITIONAL DETAILS
This job requires a high-speed, secure internet connection. You are expected to work from your own home.

HOW TO APPLY
To apply, please send your resume/CV highlighting your QuickBooks Online, budgeting, and trust accounting experience, a short cover letter, and your hourly pay requirement in USD.

Please use at least 7 Apply Points when applying.

Hihintayin namin ang application mo. Galingan mo, kaya mo yan!

SKILL REQUIREMENT
Billing Invoicing Budget Management
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