Personal Assistant | US-Based | Part-Time · Pacific Hours

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: TYPE OF WORK

Part Time

: SALARY

$1.5-5

: HOURS PER WEEK

20

: DATE UPDATED

Jul 11, 2026

JOB OVERVIEW

About the Role
We're a US-based couple looking for a sharp, reliable personal assistant to take life-admin off our plate. You'll handle appointments, research, calls to US institutions, planning, and online shopping — the day-to-day work that keeps a busy schedule running smoothly.

This is a high-trust role. You'll handle personal information, so discretion and reliability are non-negotiable. We're looking for someone proactive who thinks a step ahead and catches things before they slip.

Trust and responsibility grow over time. You'll start with non-sensitive tasks and take on more as we build a working relationship.

What You'll Do
- Book and coordinate appointments (doctor, salon, optical, and more)
- Research and compare providers, then hire or book (health, insurance, legal, home services, massage, car repair, and more)
- Plan meals, hobbies, celebrations, gifts, and trips
- Track birthdays and important dates, and remind us to call or reach out
- Start our mornings with a check-in and keep the day on track
- Set up and coordinate calls, navigating phone trees and holding through wait queues
- Research products and load online shopping carts for review

Who We're Looking For
- 2+ years experience as a personal assistant or VA
- Excellent written English AND clear, professional spoken English
- Extremely organized and detail-oriented
- Proactive — you think ahead and bring order to a busy schedule
- Discreet and trustworthy with personal information
- Comfortable with AI tools (ChatGPT, Claude, Gemini, AI note-takers) and quick to learn new software
- Fitness or wellness background, Licensed fitness coach or nutritionist
- Reliable internet with a backup connection

Work Setup
- Part-time, up to 4 hours/day, Monday to Friday
- 7:00 AM – 11:00 AM US Pacific Time
- 100% remote
- Your time is tracked with Hubstaff during working hours
- Your screen and camera must be shared on ---------- during all working hours

Compensation
- Competitive hourly rate, USD
- Paid monthly via Wise
- Long-term role with room to grow in responsibility and rate

How to Apply
1. Please follow these steps carefully — applications that don't follow them will not be reviewed:
2. Start your application with the word HAPPY so we know you read the full post.
3. Include a short note about your relevant personal assistant or VA experience and why US Pacific morning hours work for you.
4. Attach your resume, fitness coach license, and nutritionist license.
5. Record a short Loom video (2–3 minutes), camera on, no script. Tell us who you are, walk us through your relevant experience, and share one example of a time you handled something complex or caught something important before it slipped. (We skip applications without this video.)
6. Add your WhatsApp number, we will contact you.

By applying, please confirm you understand and agree to:
- Sharing your screen AND keeping your camera on for all hours you are working, with your time tracked by Hubstaff
- Working fixed US Pacific hours (7–11 AM), Monday to Friday
- Monthly payment via Wise

SKILL REQUIREMENT

Fitness Personal Assistant Nutrition Counseling

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Personal Assistant | US-Based | Part-Time · Pacific Hours

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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