Bookkeeper / Admin Assistant (Hybrid)

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TYPE OF WORK

Part Time

SALARY

$6-10/hr depending on experience

HOURS PER WEEK

30

DATE UPDATED

Jul 10, 2026

JOB OVERVIEW

Position: Bookkeeper / Admin Support
Type: Part-time to start, potential for full-time
Rate: $6-10/hr depending on experience
About the Role:
We're looking for someone to manage the books for a few online businesses. This isn't just a numbers-in-boxes role. If you're the type who likes creating order out of scattered tasks and enjoys picking up admin work wherever it's needed, you'll do well here.

Who I'm looking for:
- Self-motivated: you can take ownership of the books and admin tasks without needing daily check-ins
- Detail-oriented and genuinely comfortable with numbers, reconciliations, and keeping things accurate
- A good learner comfortable picking up new tools, systems, or processes as the businesses grow
- Reliable communicator with good written English
- Stable internet connection and able to work independently
- Comfortable doing some "detective work": tracking down missing invoices, unclear transactions, or information that isn't handed to you directly

What you'll do:
- Manage day-to-day bookkeeping and light accounting tasks for the businesses (reconciliations, expense tracking, invoice/payment tracking)
- Provide timely, real-time financial reporting, not just historical monthly summaries, so numbers can be acted on quickly
- Prepare reports for submission to an industry benchmarking platform
- Work with the AAHA Chart of Accounts ( ---------- /resources/chart-of-accounts)
- Do monthly financial reviews via Loom
- Pick up light admin tasks as they come up
- Possibly help build out systems/processes as the businesses grow

What we need from you, in priority order:
1. Proven bookkeeping experience: reconciliations, expense tracking, invoice/payment tracking, monthly reports/P&L
2. Financial analysis: ability to spot trends and flag them proactively, not just report historicals
3. Admin/EA experience is a plus
4. Strong attitude toward learning new tools, systems, or industry-specific standards (like AAHA)
5. Experience working with US-based businesses
6. Expert-level QuickBooks Online proficiency

To apply:
Start your message with the word BALANCE so I know you read this all the way through. Tell me how you manage or keep track of payments and subscriptions. What's your system, and how do you keep the team in the loop? Also include a 2-minute Loom video introducing yourself briefly. Only video submissions through Loom will be viewed and applicants WITHOUT an introduction video will not be considered. Thank you.

SKILL REQUIREMENT
Quickbooks Bookkeeping Financial Reporting
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