Personal Executive Assistant (July2026C)

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TYPE OF WORK

Full Time

SALARY

13-17

HOURS PER WEEK

40

DATE UPDATED

Jul 10, 2026

JOB OVERVIEW

DO NOT APPLY unless you have at least 3 years of Executive Assistant or Personal Assistant experience.
Applications that do not meet all of the listed requirements will not be considered.
Please DO NOT apply if you intend to work another full-time job alongside this position.

Full-time Personal Executive Assistant: Personal and Business duties Overview:
1. About the Role: I am looking for a professional, reliable, long-term Personal Executive Assistant who can support both the owner’s personal and business responsibilities. This role involves working directly with the owner to support his work managing multi-step tasks in multiple work areas: real estate development, photo and film studio, property management, leasing, construction, business operations, tennis sports management, family scheduling, travel logistics, and other one-time, unique tasks.
2. The personal executive assistant will assist the owner in managing a constant stream of unique situations and to help extend his execution reach by keeping tasks moving forward to the point where he can make a decision. On a daily basis, you will be analyzing, anticipating, problem-solving, organizing, researching, communicating with partners and presenting, and collaborating. I value daily consistency, resourcefulness and initiative. This is not a flexible data-entry or call-center position.
3. Overnight Shift:
a. Full-time position Monday-Friday, 8:00am-5:00pm PDT (Pacific Daylight Time) California time, with 1-hour lunch starting at 12:00pm.
b. In Philippines time (PHT), this is Tuesday through Saturday 11:00am to 9:00am (overnight shift) with a 1-hour meal break starting at 3:00am.
4. Approximately 50% Personal and 50% Business work intertwined throughout the day.
5. Ideal candidate will have 3-5 years previous experience in comprehensive, deep support of one executive rather than supporting multiple executives in a limited capacity.

Personal Work Activities
1. Scheduling and Calendar Management
2. Processing all scanned mail
3. Schedule Manage Medical appointments and payments
4. Order and monitor the monthly medications
5. Support daughter’s tennis development, tournament travel, and paying Tennis Team expenses via Venmo.
6. Monthly travel planning for family for flights, hotels and car rentals
7. Purchasing on Amazon, Tennis Warehouse and other online vendors
8. Cost management
9. Other miscellaneous tasks.

Business Work Activities
1. Manage calendar & email inbox — summarizing, clarifying, flagging priorities
2. Coordinate with vendors, service providers, tenants as needed
3. Track ongoing issues until resolved (follow-through focus)
4. Assisting the Owner to oversee the Photo Studio operations and Milk Tea shop construction and the respective associated current VAs
5. Using Microsoft Excel spreadsheets for basic cost analysis and monthly tracking.
6. Property Management for the family’s properties including listings and tenant management.
7. Assist with Real Estate Multi-Family Investments and Liaise with Realtors
8. Actively monitor deadlines and pay expenses and property taxes,
9. Cost management and reduction: Utilities, Insurance, Internet
10. Filing routine annual documents to various government agencies related to properties and businesses
11. Organizing digital folders and filing documents to Dropbox
12. Manage priorities, tasks and duties using Click-Up
13. Other miscellaneous tasks per request

Candidate Requirements (Non-Negotiable)
Please only apply if you meet all of the following:
1. 3+ years as an Executive Assistant, Operations Assistant, Project Coordinator or Event Planner.
2. Excellent English — both spoken and written (you will be customer-facing and vendor facing)
3. Very strong organization + follow-through skills
4. Ability to work with autonomy (low supervision needed) and collaboratively (excellent communication skills).
5. Able to take notes, follow instructions, and close loops
6. Stable internet, quiet work environment, and reliable power

Ideal Fit
You are someone who:
1. Likes being someone’s right-hand
2. Has the ability to absorb multiples tasks at one time and then funnel them into priorities, bundles and subtasks.
3. Resourcefully problem-solves to push through obstacles
4. Anticipate needs and reminds proactively
5. Can comfortable saying, “Here is what’s pending and what I need from you”
6. Takes initiative — you do not wait to be chased for updates
7. Communicates clearly and professionally.
8. Asks clarifying questions when needed — you don’t guess.
9. Enjoys improving organization, not just completing tasks.
10. Wants a long-term professional relationship (not short gigs).


Tools We Use
(Experience with several is expected)
1. Intermediate Microsoft Office: write formal letters and notices
2. Intermediate Microsoft Excel: organizing data sets, performing simple functions, experienced in formatting for presentations
3. Dropbox: experienced with filing large volumes of documents
4. Google Workspace: Gmail, Calendar, and Chrome
5. Text and Phone Coordination: Google Voice, Google Chat
6. Task/Project tracking: ClickUp

Application Requirements (Read Carefully)
Application must include ALL of the following items to be considered. Incomplete applications will not be reviewed.
Written confirmation:
1. Your expected hourly rate
2. Please confirm you can work overnight shift Mon-Fri from 8am to 5pm PDT (California time). In PHT, this would be Tuesday to Saturday 11:00pm to 8:00am. 8hrs/day x 40hrs/week
3. Please confirm you will be able to provide 1-2 professional references from executives whom you worked as their full-time Executive Assistant.
Attachments or links:
1. A 1-minute video ( ---------- , youtube) with both of the following:
a. Your past EA experience dedicated to one executive
b. One example where we can see your resourcefulness and initiative to resolve a meaningful challenge.
2. Your Resume
3. One example of a written message you’ve drafted in a previous role (email or memo — you may redact details).

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