HOA Accountant / Bookkeeper (US HOA Accounting & AppFolio Expert)

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TYPE OF WORK

Part Time

SALARY

Based off Skills

HOURS PER WEEK

20

DATE UPDATED

Jul 10, 2026

JOB OVERVIEW

Job Overview:

We are looking for a specialized, highly organized HOA Accountant / Virtual Assistant to manage the daily bookkeeping, assessment billing, and budget tracking for our Homeowners Association (HOA) management portfolio. This will start off as part-time but can quickly go to full-time.

Because our operations are entirely US-based, the ideal candidate must have a strong grasp of US HOA accounting principles (specifically fund accounting). You will be responsible for keeping our community financials immaculate using AppFolio Property Management software (Community Association features) and QuickBooks Online.

Key Responsibilities
HOA Assessment Management: Handle monthly, quarterly, or annual dues billing, process homeowner payments, track aging reports, and manage delinquency workflows within AppFolio.

Fund Accounting: Properly manage and separate Operating Funds from Reserve Funds in accordance with US HOA standards.

Accounts Payable & Vendor Management: Process vendor invoices, manage HOA utility bills, and handle check runs or ACH payments through AppFolio.

Board-Ready Financial Reporting: Prepare accurate monthly financial packets for HOA Board members, including Balance Sheets, Income/Expense statements vs. Budget, and Bank Reconciliations.

Annual Budget Support: Collaborate with leadership and board members to prepare annual HOA budgets and track capital improvement reserve accounts.

Required Qualifications & Skills
Experience: 3+ years of experience in accounting or bookkeeping specifically for US-based HOAs or Condo Associations.

Software Mastery: Expert-level knowledge of QuickBooks Online AND hands-on, verifiable experience using AppFolio for Community Association Management. Google Workspace tools will also be used.

US HOA Knowledge: Solid understanding of HOA financial structures, cash vs. accrual accounting, fund separation (Operating vs. Reserve), and US HOA compliance standards.

Communication: Exceptional written and verbal English communication skills. You must be comfortable drafting professional email responses to homeowners regarding their account ledgers.

Tech Setup: Reliable high-speed internet connection, a quiet workspace, and a backup power/internet solution.

Must pass a full NBI Background check.

Benefits & Perks: Once this job goes full-time, you will get
Paid US holidays
Paid time off
Performance bonus
A stable, long-term position with a growing US property management company.

SKILL REQUIREMENT
Accounting Accounts Payable Budget Management
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