Notion expert for systems design & building

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: TYPE OF WORK

Any

: SALARY

10

: HOURS PER WEEK

TBD

: DATE UPDATED

Jul 10, 2026

JOB OVERVIEW

I have built a complex system in Notion to manage my projects and tasks. I need help with one specific issue, and then if you and I are successful in this first project, I will have additional work for you.

I’m looking for a highly organized virtual assistant who is an expert in:

Notion as a project management & task management system
Notion automations
Notion templates
Notion recurring tasks
Workflow automation and tech stack integrations

A value-add would be:
GTD (Getting Things Done)
PARA
Building a Second Brain
Zettelkasten

I need help with:
Creating a system of task templates where I can pre-define and then duplicate many tasks at once (a list of 60+ tasks) with many defined properties (10+ defined properties). However, I want these tasks to be somehow separated from the tasks in my existing task management system – I want to use them as templates and I don’t want them a ---------- marked as “done.”

If you and I are successful in this first project, I will have additional work for you, such as creating a habit tracking system in Notion.

Most important tech tools in my workflow:
Notion – where my task management system lives and where all of my databases are stored. You MUST have some familiarity & experience with Notion for this role. Please represent your experience with it accurately (or else you’ll be wasting time).
Calendly – used for appointment setting.
WhatsApp – used for communications.
OneDrive, Word, and Excel – used for some file syncing, organization, and outdated file storage.
AI like ChatGPT and Claude
G suite, particularly Gmail and Google Calendar – used for communications and availability.
WordPress – used for some website management.
Kajabi – will be used for some website management as well as other aspects of my business.
Automation tools (like Zapier, Make, and N8N) – not yet d ---------- or implemented.

Important: please apply through this link, which is a Google Form.
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Notion expert for systems design & building

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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