Administrative Coordinator - Therapy Clinic (Virtual)

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TYPE OF WORK

Part Time

SALARY

$3.5-4/hour

HOURS PER WEEK

18

DATE UPDATED

Jul 10, 2026

JOB OVERVIEW

Virtual Administrative Coordinator – Psychology Clinic (Remote)
Part-time (4-5 hours/day to start), potential for full-time
Must overlap with 12:00–5:00 PM EST (with potential to expand to morning hours after trial)
Long-term opportunity

About Us
We are a growing therapy clinic in Canada committed to providing compassionate, high-quality care. We're looking for a warm, professional and dependable administrative coordinator to support client care and clinic operations.

This is a long-term position for someone who takes pride in doing excellent work, communicates well and enjoys being part of a collaborative team.

Responsibilities
- Answer calls, return voicemails and respond to emails professionally
- Conduct intake screenings (training provided)
- Schedule and coordinate appointments
- Follow up with prospective clients and referral sources
- Maintain accurate records and administrative systems
- Support day-to-day clinic operations and administrative projects

We're Looking For Someone Who Is
- Warm, professional and empathetic
- Mature, dependable and organized
- Detail-oriented with excellent follow-through
- Comfortable working within established systems and procedures
- Receptive to feedback and committed to continuous learning
- Able to exercise good judgment while recognizing when guidance is needed
- Committed to providing exceptional client service

Requirements
- Excellent spoken and written English
- Minimum 3 years of administrative or customer service experience (healthcare preferred)
- Reliable internet connection and quiet, private workspace
- Strong computer skills (Microsoft Office/Google Workspace)
- Respect for confidentiality and professionalism

Assets: Jane App, Canva, WordPress, email marketing or AI tools.

Growth
As you become proficient in your role, there will be opportunities for additional hours, increased responsibilities and potentially compensation/perks.

To Apply
Please email ---------- with the subject:
"Therapy Clinic Administrative Coordinator – Your Name"

Along with a Resume and Cover Letter, please include:

1) 2-minute video introduction
2) Expected hourly rate (in CAD currency)
3) Availability (in EST/Toronto, Canada time)
4) Link to your OnlineJobs.ph profile

**Please ensure your OnlineJobs.ph profile and assessments (e.g., English, DiSC) are complete, as they form part of our review process.

SKILL REQUIREMENT
Office and Administration Patient Care Virtual Assistant
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