Real Estate Transaction Coordinator

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: TYPE OF WORK

Full Time

: SALARY

$7 per hour

: HOURS PER WEEK

30

: DATE UPDATED

Jul 9, 2026

JOB OVERVIEW

Real Estate Transaction Coordinator

Position Overview

Maverick Homes is seeking a highly organized, detail-oriented Real Estate Transaction Coordinator to manage every administrative aspect of our real estate transactions from listing preparation through closing.

This is not a traditional transaction coordinator role. You will serve as the operational backbone of our real estate sales process, ensuring every listing, contract, document, deadline, and client experience is executed flawlessly.

Our goal is simple: our sales team should focus on selling homes while you ensure every transaction moves smoothly, efficiently, and compliantly.

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Primary Responsibilities

Transaction Management

* Manage every transaction from listing agreement through closing.
* Coordinate all contract deadlines and contingency dates.
* Prepare and manage all transaction files in Dotloop.
* Ensure all required documents are complete and signed.
* Track inspections, appraisals, financing, and closing milestones.
* Coordinate with buyers, sellers, lenders, title companies, attorneys, and cooperating agents.
* Ensure every file is complete and ready for closing.

Listing Management

* Prepare new listings for market.
* Enter and maintain listings in the MLS.
* Upload property photos, documents, disclosures, and marketing materials.
* Verify listing accuracy before going live.
* Coordinate price changes, status updates, and listing modifications.
* Remove or update listings as transactions progress.

Photography & Marketing Coordination

* Schedule professional photography.
* Coordinate drone photography, video, and virtual tours.
* Schedule staging when needed.
* Ensure all listing media is received and uploaded.
* Coordinate with marketing to launch listings on schedule.

CRM Management

* Maintain and organize the company CRM.
* Enter and update all leads, clients, and transactions.
* Ensure contact records remain accurate.
* Create follow-up reminders and task lists.
* Keep communication history organized.

Compliance

* Maintain complete and compliant transaction files.
* Ensure all brokerage requirements are met.
* Track required disclosures and documentation.
* Submit files for broker review.
* Resolve missing documentation before closing.

Client Communication

* Serve as the primary administrative contact throughout the transaction.
* Keep buyers and sellers informed of important milestones.
* Respond promptly to routine questions.
* Coordinate signatures and document collection.
* Schedule inspections, walkthroughs, and closings.

Administrative Support

* Schedule appointments and meetings.
* Coordinate calendars when needed.
* Prepare contracts and addenda for agent review.
* Order HOA documents when applicable.
* Track earnest money deposits.
* Assist with reports and transaction metrics.
* Continuously improve transaction systems and workflows.

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Success Metrics

You will be measured by:

* Zero missed contract deadlines
* Zero compliance deficiencies
* Accurate MLS listings
* Contracts submitted within 24 hours
* Listings live on schedule
* Excellent client communication
* Organized CRM with complete records
* Smooth, on-time closings
* Positive client reviews and experiences

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Ideal Candidate

* Extremely organized and detail-oriented
* Thrives in fast-paced environments
* Excellent written and verbal communication skills
* Strong time management abilities
* Proactive problem solver
* Comfortable managing multiple transactions simultaneously
* Technology-savvy and quick to learn new systems
* Professional, dependable, and customer-focused

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Preferred Experience

* Experience with Dotloop
* Experience with MLS systems
* Follow UP boss experience
* Transaction coordination experience
* Knowledge of Alabama real estate contracts and timelines
* Google Workspace proficiency

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Technology You’ll Use

* Dotloop
* MLS
* CRM - Follow up boss
* Google Workspace
* Electronic signature platforms
* sentry key
* Showing time
* Builder management systems

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What Success Looks Like

At Maverick Homes, this role owns the operational side of every real estate transaction. You will build systems, improve processes, solve problems before they arise, and ensure every buyer experiences a smooth, professional closing.

If you’ve done your job well, our agents and leadership should rarely have to worry about paperwork, compliance, scheduling, or transaction logistics because you’ll already have everything under control.

SKILL REQUIREMENT

Real Estate Marketing Listing Coordination Transaction Coordinating

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Real Estate Transaction Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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