Office Manager

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TYPE OF WORK

Part Time

SALARY

4-5

HOURS PER WEEK

20

DATE UPDATED

Jul 9, 2026

JOB OVERVIEW

Remote Office Manager (Long-Term Position)

We are Heritage Coatings & Storage, a family-owned home services company offering garage floor coatings and garage storage solutions based in Venice, Florida. We specialize in premium Penntek concrete coating systems and custom garage organization solutions. We are looking for a reliable, organized Office Manager to become an integral part of our growing team. This is a long-term position with opportunities to grow as our company expands.

Responsibilities include:

Manage customer communications via phone and email
Schedule installation crews and maintain production calendars
Create and manage jobs in Jobber
Generate invoices and track customer payments
Track salesperson commissions
Maintain purchasing and material ordering spreadsheets
Send warranty documents, receipts, and project closeout emails
Assist with light QuickBooks bookkeeping and administrative tasks
Maintain SOPs and company documentation

Software Experience Preferred:

Jobber (or similar CRM)
QuickBooks Online
Google Workspace
Microsoft Excel & Word
CompanyCam (preferred)
Adobe/PDF editing

We're looking for someone who is:

Highly organized and detail-oriented
Excellent at written and verbal English communication
Able to follow systems and SOPs consistently
Proactive and dependable
Comfortable learning new software

This is not a freelance or short-term position. We are looking for someone who wants to become a long-ter ---------- mber of our team and grow with our company.

To be considered, begin your application with the phrase "Heritage First" and tell us in 2–3 sentences why you'd be a great fit for this role.

SKILL REQUIREMENT
Office and Administration Customer Service Organization
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