Real Estate Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

5

: HOURS PER WEEK

40

: DATE UPDATED

Jul 8, 2026

JOB OVERVIEW

The right candidate for this role brings a "determined to learn" attitude. Even when you don't know the answer to a current obstacle they are apt to research with google, youtube and any of the resources available to them. You can think quickly, and adapt when things don’t go as planned, and still value structured systems and consistency. You are optimistic and believe that mindset is 80% of where our success happens. You appreciate accountability because you see it as a tool for reaching your potential. Strong communication skills—being able to clearly express thoughts, needs, and goals are essential.

At your core, you lead by serving. You're not afraid to encourage and motivate others but also believe in the practicality of earning opportunities through contribution, reliability, and results. You are naturally curious and take ownership of your development, seeking out new skills through books, classes, videos. If you understand that it's ok not to know the answer but not ok to just leave it that way than we're looking for you to join the team.

Core Duties & Responsibilities

1. CRM & Database Management
Maintain a large client and prospect database (CRM: Currently Brivity) with clear, accurate, and up-to-date notes and records. Be able to export and import csv/excels with data and manage a daily changing flow of list.

2. Lead Follow-Up & Communication
Must be comfortable with reaching out to contact potential and current clients via phone call, text message, and email. Use motivational interviewing to qualify and move people up our pipeline process and be proactive in long term follow up to ensure a client never falls through the cracks. Must be comfortable on or off the phone.

3. Support the Team Leader
Learn the Team Leader’s schedule, priorities, and work style. Take clear and concise notes during meetings. Create an environment that supports productivity by managing, delegating, or minimizing distractions. Protect the teams 20% priorities.

4. Systems & Process Implementation
Help develop and implement processes for buyers, sellers, lead generation, database management, and transaction support. Monitor systems and suggest improvements when needed.

5. Operations Manual Management
Be able to create and maintain our operations manual documenting systems, workflows, and standards.

6. Tracking & Reporting
Track, measure, and report activities and key metrics (calls made, leads generated, contracts, etc.) so the team can adjust and stay on pace for goals. Proficiency in using excel/google sheets beyond just data entry is a must as you may need to work with formulas and multiple sheet interactions.

7. Agent Support
Assist multiple agents with managing contacts, responding to client inquiries, scheduling appointments, and maintaining follow-up systems.

8. Marketing Support
Assist with email marketing, using systems like Flodesk or Mailchimp to send out newsletters, items or value, MOFIRS and others. Be able to coordinate and many times create social media posts, and simple video through Canva, Capcut

9. Transaction Coordination Support
Help coordinate pending transactions through the closing process. Be able to track and communicate with multiple parties at the same time while maintaining confidential information and documents.

10. Event Coordination
Assist team in planning and coordinating client events. Being able communicate with venues, coordinate invitations and more.

This is a full time role 40 hours, zoo ---------- etings regularly. PTO offered starting salary fixed but opportunity for performance and time based raises and bonuses.

SKILL REQUIREMENT

Telemarketing Transaction Coordinating Microsoft Excel

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Real Estate Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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