Marketing Ops Assistant

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TYPE OF WORK

Full Time

SALARY

$5-7

HOURS PER WEEK

40

DATE UPDATED

Jul 8, 2026

JOB OVERVIEW

We are looking for a highly organized and proactive Marketing Operations Assistant to support our growing marketing and operations team.

This role is ideal for someone who enjoys creating structure, keeping projects moving, and ensuring nothing falls through the cracks. You'll work closely with leadership to support marketing initiatives, coordinate projects, manage documentation, and help build systems that allow the team to scale efficiently.

About the Role
As the Marketing Operations Assistant, you will provide day-to-day operational support across marketing projects by managing workflows, tracking deliverables, documenting meetings, coordinating communications, and maintaining internal systems.

You will work closely with leadership, helping transform discussions into actionable tasks while ensuring projects stay organized and on schedule.

Responsibilities:
Operational & Project Support
-Support daily operational execution across marketing initiatives
-Track project timelines, deliverables, deadlines, and dependencies
-Monitor action items and ensure follow-through across the team
-Assist with coordinating priorities as projects evolve

Meeting Coordination & Documentation
-Attend internal, client, and partner meetings
-Take organized meeting notes and document key decisions
-Record meetings when required
-Convert discussions into actionable tasks and project updates

Communication Management
-Coordinate communication with clients, partners, and vendors
-Follow up on requests, updates, and outstanding action items
-Ensure stakeholders remain informed throughout project execution
-Help maintain smooth communication between departments

Systems & Organization
-Maintain and update project boards, documentation, and internal trackers
-Keep workflows organized and current
-Identify opportunities to improve operational processes and documentation
-Ensure files and project assets remain organized and accessible

Administrative Support
-Assist with organizing and tracking contracts and operational documents
-Maintain accurate records and internal documentation
-Support administrative tasks that improve team efficiency

Research & General Support
-Conduct research to support marketing and operational initiatives
-Assist with miscellaneous projects as business priorities change
-Provide support wherever needed to keep projects moving forward

Required Skills:
Technical Skills
-Familiarity with Google Workspace (Docs, Sheets, Drive) and Microsoft Excel
-Experience using Notion or similar project management tools is an advantage
-Comfortable working with digital collaboration and productivity tools
-Exposure to marketing or creative workflows is a plus, but not required

Soft Skills
-Strong organizational instincts—you naturally bring structure and clarity to your work
-Comfortable managing multiple projects and shifting priorities simultaneously
-Exceptional attention to detail with strong follow-through
-Excellent written and verbal communication skills
-Able to work independently, take initiative, and solve problems proactively
-Comfortable asking questions, speaking up, and flagging issues early
-Fast learner who adapts quickly as priorities and processes evolve

Preferred Qualifications
-Interest or background in Operations, Project Management, Business Administration, Marketing, or Law
-Previous experience supporting marketing, operations, or project management teams is an advantage
-Experience working with remote teams and collaborative workflows is a plus

Why You'll Love This Role
-Work directly with leadership and gain firsthand experience in how operations drive business growth
-Support fast-moving brands and creators on meaningful, real-world projects
-Learn how marketing, operations, and execution come together to build scalable systems
-Be part of a collaborative team that values ownership, trust, and continuous improvement
-Gain exposure to real client work and opportunities to grow your skills and responsibilities

Personality Fit
We're looking for someone who enjoys bringing order to fast-moving environments. You naturally stay organized, think ahead, and enjoy helping teams work more efficiently. You take ownership of your work, communicate clearly, and find satisfaction in building systems that make everyone more productive.

If you enjoy solving operational challenges, supporting leadership, and making sure projects move forward without missing the details, we'd love to hear from you.

How to Apply
Please send the following:
Updated Resume

SKILL REQUIREMENT
Marketing Administrative Management Project Management
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