Full-Time Real Estate Transaction Coordinator

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: TYPE OF WORK

Full Time

: SALARY

$5/ hour

: HOURS PER WEEK

40

: DATE UPDATED

Jul 24, 2026

JOB OVERVIEW

Remote Position | Full-Time

We are looking for a highly experienced and detail-oriented Real Estate Transaction Coordinator to manage transactions from contract execution through closing.

This position is ideal for someone who has substantial hands-on experience coordinating residential real estate transactions in the United States. The successful candidate must understand transaction timelines, contract requirements, compliance procedures, and communication standards.

This is not an entry-level position. Applicants must have proven experience independently managing multiple real estate transactions.

Position Overview

The Real Estate Transaction Coordinator will ensure that every transaction progresses smoothly, accurately, and on schedule. You will coordinate with agents, clients, lenders, title and escrow companies, inspectors, appraisers, attorneys, and other parties involved in the transaction.

Your primary responsibility is to ensure that all documents, deadlines, contingencies, and required activities are completed correctly and on time.

Key Responsibilities
Manage residential real estate transactions from executed contract to closing.
Review contracts and transaction documents for completeness and accuracy.
Create and maintain transaction timelines, checklists, and compliance records.
Monitor all critical dates, deadlines, and contingencies.
Coordinate inspections, appraisals, walkthroughs, financing activities, and closing appointments.
Communicate regularly with agents, buyers, sellers, lenders, title companies, escrow officers, inspectors, and other vendors.
Collect signatures, disclosures, addenda, and supporting documentation.
Upload and organize documents within the company’s transaction management system.
Ensure all files meet brokerage and state compliance requirements.
Follow up with all parties to prevent delays or missed deadlines.
Provide agents and clients with regular transaction status updates.
Submit required documents to brokers, title companies, lenders, and other stakeholders.
Review files before closing to confirm that all documentation is complete.
Maintain accurate digital records for active, pending, closed, and canceled transactions.
Assist with post-closing documentation and file archiving.
Identify potential transaction issues early and help coordinate solutions.
Handle sensitive client and transaction information with professionalism and confidentiality.
Required Qualifications
At least two to three years of direct experience working as a Real Estate Transaction Coordinator.
Significant experience handling US residential real estate transactions.
Proven ability to independently manage multiple transactions at the same time.
Strong knowledge of the contract-to-close process.
Experience reviewing contracts, disclosures, addenda, and compliance documents.
Excellent written and verbal English communication skills.
Exceptional attention to detail and organizational ability.
Strong deadline management and follow-up skills.
Ability to remain calm and solution-oriented in a fast-paced environment.
Ability to communicate professionally with agents, clients, lenders, title companies, and vendors.
Ability to work independently with minimal supervision.
Reliable, accountable, and proactive work ethic.
Preferred Experience

Experience with any of the following is highly preferred:

SkySlope
Dotloop
DocuSign
Follow Up Boss
Brokermint
TransactionDesk
Lone Wolf Transactions
MLS platforms
Google Workspace
Microsoft Office
Slack
Zoom
Trello, Asana, ---------- , or similar project management systems

Applicants should be prepared to explain which transaction management systems, CRMs, and document-signing platforms they have used.

Technical Requirements
Reliable computer or laptop
Stable high-speed internet connection
Backup internet connection
Quality headset and webcam
Quiet and professional home workspace
Availability to work during the assigned US business hours
Key Performance Indicators

Performance may be measured through:

Number of transactions managed
Percentage of deadlines completed on time
Transaction file accuracy and completeness
Compliance error rate
Agent and client satisfaction
Communication response time
Number of delayed or missed transaction milestones
Successful on-time closings
What Success Looks Like

The successful Transaction Coordinator:

Keeps every transaction organized and moving forward.
Understands the transaction process without requiring constant direction.
Communicates proactively before issues become emergencies.
Consistently meets deadlines and compliance requirements.
Maintains complete, accurate, and audit-ready transaction files.
Creates a smooth experience for agents and clients.
Takes ownership of each transaction from contract to closing.

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Full-Time Real Estate Transaction Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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