Nevada Real Estate Group

REAL ESTATE TRANSACTION COORDINATOR (REMOTE)

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: TYPE OF WORK

Full Time

: SALARY

8.00

: HOURS PER WEEK

40

: DATE UPDATED

Jul 7, 2026

JOB OVERVIEW

ABOUT US

The Nevada Real Estate Group is one of Nevada’s top-performing Real Estate Teams, providing agents with business, industry-leading systems, technology, support, and transaction management. We are seeking a highly organized, tech-savvy Virtual Assistant Transaction Coordinator to help ensure every transaction runs smoothly from contract to close.

POSITION OVERVIEW

The Virtual Assistant Transaction Coordinator we are seeking will manage the Administrative side of real estate transactions and our systems, ensuring contracts/disclosure docs are accurate, deadlines are met, all parties receive timely communication, as well as the accuracy of the transaction information inputted into our systems. This role requires exceptional attention to detail, strong organizational skills, and the ability to multitask and manage multiple files simultaneously.

RESPONSIBILITIES

* Manage transactions from executed contract through closing
* Review contracts/documents for completeness and accuracy
* Upload and organize transaction files
* Ensure brokerage compliance requirements are met
* Coordinate with buyers, sellers, agents, lenders, escrow/title companies, and inspectors
* Track all contract deadlines and contingency dates
* Request all required documents and ensure they are signed
* Maintain accurate transaction notes and checklists
* Update CRM and transaction management spreadsheets daily
* Communicate regularly with agents and admin regarding file status
* Prepare commission documents and closing paperwork
* Assist with administrative projects as needed

REQUIRED QUALIFICATIONS

* Previous real estate transaction coordination experience (must have experience)
* Strong mathematical skills
* Excellent written and verbal English communication
* Strong organizational and time management skills
* High attention to detail
* Quick communication
* Ability to multitask under deadlines
* Self-motivated with minimal supervision
* Reliable high-speed internet
* Proficient with Google Workspace and Tech systems
* Fast pace learner

PREFERRED TECH / SOFTWARE EXPERIENCE

Experience with any of the following is a plus:

* Dotloop
* Sisu
*Wave
* GMAIL
* Google Meet / Google Drive / Google Calendar / Google Spreadsheets
* Whatsapp
* Zoom

SKILLS WE ARE LOOKING FOR:

* Extremely organized
* Tech savvy
* Quick learner
* Strong customer service
* Positive attitude
* Professional communication
* Ability to prioritize multiple transactions
* Detail oriented
* Fast pace worker

PERFORMANCE EXPECTATIONS

* Zero missed contract deadlines
* Maintain accurate transaction files
* Respond to internal communications promptly - no delayed responses
* Keep agents and admin updated throughout every transaction
* Meet compliance requirements on every file
* Deliver an exceptional client experience
* Math and transaction data accuracy

COMPENSATION

* Competitive hourly compensation based on experience
* Long-term growth opportunities within the company

BONUS POINTS IF YOU HAVE

* Have experience with U.S. real estate transactions
* Have worked with high-volume real estate teams
* Can manage 30–50+ transactions simultaneously
* Are comfortable learning new software quickly
* Have excellent follow-through and rarely require reminders

This role is ideal for someone who thrives in a fast-paced environment, enjoys creating order from complexity, and takes pride in ensuring every transaction closes smoothly and on time and systems are up to date and accurate.

SKILL REQUIREMENT

Transaction Coordinating Attention to Detail Multitasking

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Nevada Real Estate Group

REAL ESTATE TRANSACTION COORDINATOR (REMOTE)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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