Executive Assistant / Operations Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Part Time

SALARY

$3/hr

HOURS PER WEEK

30

DATE UPDATED

Jul 7, 2026

JOB OVERVIEW

Location: Remote (U.S. Preferred)
Hours: Part-Time to Full-Time
Reports To: Charlotte

About the Role

We are seeking a highly organized, proactive Executive Assistant / Operations Manager to support multiple businesses, creative projects, and community initiatives. This person will serve as the primary administrative support for the owner and help manage daily operations across business, media, publishing, and coaching ventures.

This is not a task-taker position. We are looking for someone who can take ownership of projects, solve problems independently, and keep everything moving without constant supervision.

Key Responsibilities

Administrative Support
• Manage email inboxes and communication
• Maintain calendars and appointments
• Coordinate meetings and events
• Organize documents and digital files
• Create and maintain SOPs
• Track deadlines and project timelines

Business Operations
• Assist with vendor communication
• Coordinate partnerships and collaborations
• Manage follow-up tasks
• Track ongoing business projects
• Assist with customer service escalation

Podcast & Media Support
• Schedule podcast guests
• Coordinate recording sessions
• Manage guest communication
• Track content production timelines

Publishing & Product Support
• Organize book manuscripts and content
• Coordinate with editors and contractors
• Track publishing timelines
• Assist with digital product launches

Qualifications
• Strong organizational skills
• Excellent written communication
• Experience with Google Workspace
• Experience with Trello, Asana, ClickUp, or similar systems
• Ability to work independently
• Strong problem-solving abilities
• High level of professionalism and confidentiality

Success Looks Like
• The owner is no longer managing day-to-day administrative tasks
• Projects move forward without constant follow-up
• Deadlines are met consistently
• Communication is organized and professional
• Systems are documented and repeatable

SKILL REQUIREMENT
eBook Writing Appointment Setting Email Management
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0010
Controller Execution Time ( Jobseekers / Job )  0.0271
Total Execution Time  0.0286
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,490,840 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Executive-Assistant-Operations-Manager-1683586
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0189 seconds)  (Hide)
0.0010   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0009   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1683586
 LIMIT 1 
0.0010   SELECT *
FROM `employers`
WHERE `employer_id` = 322695
 LIMIT 1 
0.0014   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1683586
AND `misc`.`id` IS NULL 
0.0010   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-07-13',ej.date_added) duration_days, DATEDIFF('2026-07-13',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-07-13',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1683586' 
0.0009   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1683586 
0.0013   UPDATE employer_jobs SET hit_counts = '***Jul-07-2026=728***Jul-08-2026=38***Jul-09-2026=31***Jul-10-2026=20***Jul-11-2026=17***Jul-13-2026=1' WHERE job_id= '1683586'  
0.0012   UPDATE employer_jobs SET monthly_hits = '***Jul-2026=835' WHERE job_id= '1683586'  
0.0015   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1683586' AND status LIKE 'sent%' ORDER BY id DESC  
0.0009   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1683586 
0.0060   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '322695'
AND `date_added` >= '2022-06-08' 
0.0010   select * from teasers 
0.0008   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)