AI-Powered Operations & Project Coordinator

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

$6 per hour Negotiable

: HOURS PER WEEK

20

: DATE UPDATED

Jul 6, 2026

JOB OVERVIEW

Job Title: AI-Powered Operations & Project Coordinator (Part-Time / Remote)
Location: 100% Remote
Hours: Part-Time (approx. 20 hours/week)
Job Summary
We are seeking an exceptionally tech-savvy, organized, and forward-thinking Operations & Project Coordinator to join our team. This is not a traditional data-entry or basic administrative role. You will be the central hub of our projects, responsible for orchestrating workflows, organizing research, and driving productivity.

The ideal candidate is an "AI-native" professional—someone who doesn't just use AI for simple text searches, but leverages advanced AI workflows to create visual assets, synthesize data, and automate project management. You will manage bid research, coordinate project estimates, and maintain absolute structural order within our digital workspace.

Key Responsibilities
1. Project Orchestration & Workspace Management (ClickUp)
ClickUp Architecture: Take full ownership of our ClickUp workspace. You will not just check off tasks; you will build, organize, and optimize project boards, custom fields, and dashboards to keep projects moving seamlessly.

Workflow Automation: Ensure team projects are organized, deadlines are tracked, and dependencies are mapped out correctly.

2. AI-Driven Research & Synthesis (NotebookLM & Beyond)
Advanced Data Synthesis: Use NotebookLM and other advanced AI tools to upload, organize, and synthesize large batches of research, bid documents, and project source materials.

Content & Asset Creation: Move beyond basic text prompts. Use AI tools to help generate structured outlines, comprehensive briefs, and visual project assets (e.g., leveraging AI to help design infographics or data visualizations).

Bid Opportunity Research: Monitor various procurement and bidding platforms to identify and filter relevant public/private sector opportunities. You will utilize platforms including:

Government & Education: Bonfire, Ionwave, BidNetDirect, and various City/School District portals.

Construction & Commercial: BidCentral, BidClerk, ConstructConnect.

3. Estimating, Billing, and Invoicing
Assist in preparing accurate, timely project estimates based on research data.

Manage invoicing and billing processes, ensuring timely client tracking and payment follow-ups.

4. Calendar & Operations Management
Maintain an organized virtual workspace.

Manage executive calendars, coordinate critical deadlines, and prevent scheduling conflicts.

Maintain effective asynchronous and live communication via email, Slack, and video conferencing.

5. Social Media Presence
Coordinate and schedule content across social platforms to maintain an engaged online presence.

Requirements & Qualifications
Experience: 2+ years of experience in project coordination, operations, or an advanced executive administrative role.

ClickUp Mastery: Proven experience managing projects inside ClickUp (building lists, setting up views, managing tasks). This is a core requirement.

Advanced AI Literacy: Demonstrated experience using AI as a productivity partner. You must be comfortable with NotebookLM, advanced prompting, and using AI to generate creative/visual outputs (like infographics or structured diagrams).

Tech Stack Fluency: Highly proficient with Google Workspace, Microsoft Office, and modern CRM/productivity tools.

Analytical & Organized: Strong capability to research, filter massive amounts of data across multiple bidding platforms, and synthesize it into clear summaries.

Communication: Elite written and verbal communication skills; ability to manage up and keep projects on deadline.

SKILL REQUIREMENT

Clickup AI Automation

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0231
Total Execution Time	0.0245

GET DATA

No GET data exists

MEMORY USAGE

1,500,552 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/AI-Powered-Operations-Project-Coordinator-1683160

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0157 seconds) (Hide)

0.0010	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0011	SELECT * FROM `employer_jobs` WHERE `job_id` = 1683160 LIMIT 1
0.0009	SELECT * FROM `employers` WHERE `employer_id` = 778223 LIMIT 1
0.0015	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1683160 AND `misc`.`id` IS NULL
0.0011	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-07-14',ej.date_added) duration_days, DATEDIFF('2026-07-14',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-07-14',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1683160'
0.0017	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1683160
0.0013	`UPDATE employer_jobs SET hit_counts = '*Jul-06-2026=874Jul-07-2026=89Jul-08-2026=19Jul-09-2026=38Jul-10-2026=17Jul-11-2026=23**Jul-14-2026=2' WHERE job_id= '1683160'`
0.0011	`UPDATE employer_jobs SET monthly_hits = '***Jul-2026=1061' WHERE job_id= '1683160'`
0.0017	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1683160' AND status LIKE 'sent%' ORDER BY id DESC`
0.0008	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1683160
0.0020	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '778223' AND `date_added` >= '2022-06-08'
0.0008	`select * from teasers`
0.0008	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1784021537
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/AI-Powered-Operations-Project-Coordinator-1683160
csrf-token	3aef1108dc9dcf1fc1dd2df83dbf213c

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.67
HTTP_DNT

AI-Powered Operations & Project Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?